Administrative Coordinator
2 months ago
Milele Motors FZE is seeking an experienced Administrative Coordinator to oversee various administrative tasks and ensure smooth day-to-day functioning of our offices and showrooms in Dubai.
Key Responsibilities:- Administration: Source and inquire about new office, showroom, yard, and warehouse spaces; manage Etisalat and Dewa bills, and track and manage Dubai Police fines for fleet vehicles.
- Dubai Government-Related Tasks: Renew leases and licenses for Milele Group, including PO Box, tenancy contracts, Ejari, and establishment card renewals.
- Consultancy Support: Secure various types of visas for staff and Board of Directors, and handle comprehensive travel logistics, including flight bookings and hotel arrangements.
- Maintenance & Vendor Coordination: Source vendors and negotiate quotations for maintenance, renovation, and expansion projects; follow up with finance for timely payments and manage projects.
- Procurement & Office Supplies: Handle procurement of stationery, office furniture, supplies, and maintenance items, and manage printing needs such as business cards and brochures.
- Bachelor's degree in business administration, facilities management, or a related field.
- Certification in Project Management or Office Management is a plus.
- 2-4 years of experience in office administration, facilities management, or a similar role.
Milele Motors FZE is an equal opportunities employer and welcomes applications from qualified candidates.
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