Executive Office Coordinator

3 days ago


Dubai, Dubai, United Arab Emirates Talent Bridge HR Consultancy Dubai Full time

We are seeking a highly organized and efficient Executive Office Coordinator to provide comprehensive support to our team at Talent Bridge HR Consultancy Dubai. The ideal candidate will play a vital role in ensuring the smooth daily operations of our office by handling a variety of administrative tasks with accuracy and diligence.

Key Responsibilities:
  • General Office Management:
  • Manage incoming and outgoing mail and electronic correspondence, maintaining confidentiality and discretion as needed.
  • Schedule meetings and appointments for team members, coordinating travel arrangements and expense reports in a timely manner.
  • Maintain and update calendars and databases, ensuring accurate and up-to-date information.
  • Coordinate logistics for off-site events, including arranging transportation and accommodations as required.
  • Order and manage office supplies, ensuring a well-stocked and functional work environment.
  • Prepare and process documents, including presentations, reports, and memos, utilizing Microsoft Office Suite and Google Workspace applications.
  • Maintain filing systems and records, adhering to data protection and security protocols.
  • Administrative and Communication Support:
  • Greet visitors and answer phone calls professionally, providing accurate and timely information to staff and guests.
  • Provide administrative support to senior management,liaising with internal and external stakeholders to ensure seamless communication.
  • Follow up on inquiries and requests, escalating issues as necessary to maintain high levels of customer satisfaction.
  • Compose and proofread various documents, ensuring clarity and precision in all written communications.
  • Requirements:
  • A high school diploma or equivalent is required; minimum 1-2 years of administrative experience in a fast-paced office environment is preferred.
  • Excellent organizational and time management skills, with the ability to prioritize and multitask effectively.
  • Strong verbal and written communication skills, with the ability to clearly and concisely convey information to diverse stakeholders.
  • Attention to detail and accuracy in all tasks, with a focus on delivering high-quality results.
  • Positive and helpful attitude, with a willingness to learn and adapt to new situations.
  • Proficient computer skills, including typing speed and internet navigation, with the ability to learn and adapt to new software systems.


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