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Executive Assistant to the CFO

2 months ago

Ajman, Ajman, United Arab Emirates Black Pearl Consult Full time
Job Summary

We are seeking a highly skilled and experienced Executive Assistant to provide high-level administrative support to our Senior Management team at Black Pearl Consult. The ideal candidate will have a strong background in executive support, excellent communication skills, and the ability to work in a fast-paced environment.

Key Responsibilities
  1. Administrative Support: Provide administrative support to the Senior Management team, including preparing reports, developing documents, and managing correspondence.
  2. Communication and Coordination: Coordinate with other team members to plan and develop internal and external projects, and represent the team in liaising with other department teams.
  3. Travel Arrangements: Arrange travel itineraries, including flights, hotels, and rental cars, for designated executive personnel.
  4. Confidentiality and Discretion: Maintain the confidentiality and discretion required to handle sensitive and confidential information.
  5. Project Management: Supervise designated office administrative staff, develop operating procedures, and ensure effective and efficient department office operations.
  6. Financial and Budgeting: Conduct biweekly business and operational meetings, and financial and budgeting reviews.
  7. Document Management: Organize and maintain contracts, records, and other essential documents, and archive out-of-date information according to records management compliance and best practices.
  8. Presentations and Reports: Develop presentations, including preparation, identifying resources, and producing scripts and PowerPoint presentations.
Requirements
  1. Fluency in English: Must be fluent in English.
  2. Education: Must have a Bachelor's degree.
  3. Microsoft Applications: Must have good knowledge in using Microsoft applications.
  4. Multicultural Environment: Must have experience working in a multicultural environment.
  5. Executive Assistant Experience: At least 5 to 7 years of Executive Assistant / Personal Assistant experience in a highly professional business environment.
  6. Communication Skills: Exceptional written and verbal communication skills in English, with a desire to deliver superior customer service.
  7. Accuracy and Multitasking: Ability to multitask with a high degree of accuracy.
  8. Professionalism and Confidentiality: Demonstrated high level of professionalism and confidentiality.
  9. Phone Manners and Interpersonal Skills: Excellent phone manners and interpersonal communication skills.
  10. Microsoft Office Skills: Exceptional skills with Microsoft Office: Word, Excel, PowerPoint.
  11. Proactivity and Organization: Proactive and organized.