Activity Coordinator
2 weeks ago
Roles and Responsibilities
The Activity Coordinator will be responsible for:
- Supporting student clubs and club advisors, promoting the establishment and development of new clubs, and maintaining appropriate contact with all clubs, including advisors.
- Implementing the annual plan addressing the educational, cultural, and social needs of the student body, clubs, communities, and societies.
- Coordinating campus special events such as New Student Orientation, Club Fair, Global Day, National Days, AU Got Talent, and other activities.
- Assisting in providing an annual orientation for student clubs' board members to ensure awareness of policies and procedures.
- Reviewing the bills/invoices of the student clubs.
- Coordinating, preparing, and disseminating publications related to clubs. Assisting in preparing and editing student flyers, posters, and other materials prepared by clubs for on and off-campus distribution. Implementing and overseeing processes for posting/distributing of materials on campus as requested.
- Maintaining accurate records of all Student Activities events and activities (including event proposals, budgets, contacts, contracts, media/publicity, and evaluations).
- Supervising trips and coordinating travel arrangements for student-related travel in accordance with AU policies and procedures.
- Communicating with students about events and/or student life opportunities available at AU.
- Seeking feedback and collecting data on activities provided by OSL to identify potential areas of improvement.
- Supervising the election process for student clubs and student council officers.
- Preparing weekly/monthly reports.
- Working closely with the clubs' advisors, conducting a monthly meeting with them, and organizing an orientation session at the beginning of each academic year.
- Ensuring proper media coverage of student life events, activities, and programs.
- Performing miscellaneous job-related duties as assigned by the Director of Student Life.
Desired Candidate Profile
The ideal candidate will have:
- Previous experience in coordinating events, programs, or activities, preferably in a community, educational, or recreational setting.
- Familiarity with budgeting and resource management for events.
Key Skills
The successful candidate will possess:
- Strong organizational and multitasking abilities to manage various activities simultaneously.
- Excellent communication and interpersonal skills for engaging with diverse groups.
- Problem-solving skills to handle unexpected challenges during events.
Interpersonal Skills
The candidate will demonstrate:
- Ability to work collaboratively with team members, volunteers, and stakeholders.
- Strong leadership skills to motivate and guide participants and staff.
- Customer service orientation to ensure a positive experience for all attendees.
Technical Skills
The candidate will have:
- Proficiency in Microsoft Office Suite and event management software.
- Knowledge of social media and marketing strategies to promote activities.
Personal Attributes
The ideal candidate will be:
- Energetic and enthusiastic, with a passion for facilitating engaging activities.
- Adaptable and flexible in a fast-paced environment.
- Attention to detail and commitment to quality in event execution.
Responsibilities
The Activity Coordinator will be responsible for:
- Planning, organizing, and coordinating various activities and events for targeted groups (e.g., youth, seniors, community members).
- Managing logistics, including scheduling, budgeting, and resource allocation.
- Promoting activities through marketing channels and community outreach.
- Evaluating the success of events and gathering feedback for continuous improvement.
- Collaborating with other departments or organizations to enhance program offerings.
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