Front Office Executive and Admin Assistant
5 months ago
**Reception Management**:
- Greeting and welcoming visitors in a professional and courteous manner.
- Managing incoming calls and directing them to the appropriate personnel.
- Maintaining a tidy and organized reception area.
- **Appointment Scheduling**:
- Coordinating and scheduling appointments for executives or other staff members.
- Managing meeting room reservations.
- **Communication Handling**:
- Distributing relevant information to the appropriate departments.
- **Visitor Assistance**:
- Assisting visitors with inquiries and providing necessary information.
- Notifying employees of visitor arrivals.
- **Administrative Support**:
- Providing administrative support to various departments as needed.
- Handling data entry tasks and maintaining accurate records.
- **Clerical Tasks**:
- Performing basic clerical tasks such as photocopying, scanning, and filing documents.
- Assisting with the preparation of reports and presentations.
- **Customer Service**:
- Ensuring a high level of customer service for all visitors and callers.
- **Calendar Management**:
- Coordinating and scheduling appointments, meetings, and events for executives.
- Sending reminders and ensuring timely attendance.
- **Correspondence Handling**:
- Drafting and proofreading correspondence.
- **Travel Arrangements**:
- Coordinating travel plans, including booking flights, accommodations, and transportation.
- Creating itineraries for business trips.
- **Data Management**:
- Organizing and maintaining files, records, and databases.
- Managing confidential information with discretion.
- **Meeting Support**:
- Assisting in the preparation of meeting materials and presentations.
- Attending meetings and taking minutes if required.
- **Administrative Support**:
- Providing administrative support to various departments as needed.
- Assisting with special projects and tasks as assigned.
Application Question(s):
- Spouse visa / Parents visa ?
**Experience**:
- Receptionist: 2 years (required)
**Language**:
- Malayalam (required)
- English (required)
- Hindi (required)
Ability to Commute:
- Ajman (required)
Ability to Relocate:
- Ajman: Relocate before starting work (required)
Willingness to travel:
- 100% (required)
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