Executive Assistant to the Chairman Real EstateDubai

6 days ago

Dubai, Dubai, United Arab Emirates Reap HR Consultancy Full time

JobDescription

JobTitle : Executive Assistant to theChairman

Location: DubaiUAE

Recruitment Company: REAP HR & RECRUITMENTSERVICES

Job Type: FullTime

StartDate: January2025

Position Summary :

Weare seeking a highly organized and detailoriented FemaleExecutive Assistant to the Chairman for one ofour prestigious real estate client in Dubai.The Executive Assistantto the Chairman plays a crucial role in managing the dailycorporaterelated activities of the Chairman ensuring thatoperations run smoothly and that the Chairman can focus onstrategic decisionmaking. Here are the primary responsibilitiesassociated with this role.The Executive Assistant will play a vitalrole in managing the Chairmans daily corporate activities ensuringsmooth operations and enabling the Chairman to focus on strategicdecisionmaking. This role is crucial in providing highleveladministrative support managing corporate tasks and ensuringseamless office operations. The Executive Assistant will also actas a key point of contact and facilitator of communication betweenthe Chairman and various internal and externalstakeholders.

KeyResponsibilities:

  1. CalendarManagement:

    • Efficientlymanage the Chairman s calendar scheduling meetings appointments andtravel arrangements to optimizeproductivity.
    • Communicate schedulechanges promptly and ensure the Chairman is wellprepared for allengagements.

  2. MeetingCoordination:

    • Organizeattend and coordinate all meetings for the Chairman ensuring properlogistics including venue arrangements and requiredmaterials.
    • Prepare meeting agendastake minutes and follow up on action items to ensure timelycompletion.

  3. CommunicationManagement:

    • Handleincoming correspondence such as emails phone calls and messagesprioritizing urgent matters for the Chairman sattention.
    • Draft and editcommunications on behalf of the Chairman ensuring professionalismand clarity in allinteractions.

  4. DocumentManagement:

    • Prepareand format reports presentations and other documents for meetingsensuring accuracy and adherence to companystandards.
    • Maintain organized filesrecords and databases for efficient informationretrieval.

  5. ProjectSupport:

    • Assistthe Chairman with various projects by coordinating necessaryinformation tracking progress and ensuring deadlines aremet.
    • Conduct research and compilerelevant data to support decisionmaking andreporting.

  6. TravelArrangements:

    • Arrangebusiness travel itineraries for the Chairman includingtransportation accommodation and meeting schedules for bothdomestic and internationaltrips.
    • Prepare comprehensive travelbriefings including itineraries contact details and necessarydocuments.

  7. ConfidentialityandProfessionalism:

    • Maintainconfidentiality regarding sensitive personal and professionalmatters of the Chairman.
    • Representthe Chairman and the organization with professionalism ensuring thecompany s reputation is upheld in allinteractions.

Thisrole offers an exciting opportunity to contribute to a dynamicorganization in one of Dubai s most prestigious sectors. If you arehighly organized proactive and thrive in a fastpaced environment weencourage you toapply.

Requirements Qualifications:

Experience:

  • Provenexperience as an Executive Assistant or in a similar administrativerole supporting highlevel executives or seniormanagement.

Education:

  • ABachelor s degree in Business Administration Management or arelated field ispreferred.

Skills:

  • Exceptionalorganizational and time managementabilities.
  • Strong verbal and writtencommunication skills.
  • Proficiency inoffice software (e.g. Microsoft Office Suite) and calendarmanagement tools.
  • Excellent commandof English with proficiency in Arabic and possibly French being anadvantage.

Attributes:

  • Highlevel of discretion professionalism andreliability.
  • Ability to workeffectively under pressure while managing multiplepriorities.
  • Proactive mindset withstrong problemsolvingskills.
WorkingConditions:
  • The ExecutiveAssistant may be required to work flexible hours based on theChairmans schedule including evenings andweekends.
  • Occasional travel may benecessary to assist with corporate events ormeetings.
Benefits

Salary: TBD

Gender: Female

Nationality: Indian/PakistanBritishEuropeanUSAArab national British

Language: Excellent command of English with proficiency in Arabic andpossibly French being anadvantage.

Benefits: Will be discussed in theinterview

Key Skills
EAM,Economics,IT BusinessAnalysis,Information Security,Android Development
Employment Type : Full Time
Experience: years
Vacancy: 1

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