Personal Assistant to the Founder Executive Chairman RealEstate Dubai

3 weeks ago

Dubai, Dubai, United Arab Emirates Reap HR Consultancy Full time
JobTitle: Personal Assistant to the ExecutiveChairman
Department:Executive Office
ReportsTo: Executive Chairman and OfficeManager
Recruitment Firm:REAP HR &RECRUITMENT
PositionSummary:
Our client isseeking a highly skilled Personal Assistant to support theExecutive Chairman by managing his personal affairs and ensuringthe smooth coordination of both personal and professionalresponsibilities. This role is essential in allowing the Chairmanto focus on key strategic decisions while providing comprehensiveadministrative support and handling personal tasks with discretionandefficiency.

KeyResponsibilities:

  1. Calendarand ScheduleManagement

    • Organizeand manage the Executive Chairman s personal calendar coordinatingappointments family commitments and socialengagements.
    • Oversee travelarrangements for personal trips ensuring seamlesslogistics.
    • Book all flights forbusiness and personal travel for the Chairman and hisfamily.

  2. CommunicationManagement

    • Serveas the primary point of contact for all personal communicationsmanaging calls emails and messages prioritizing importantmatters.
    • Ensure timely communicationwith the Chairman s family friends and personalcontacts.

  3. EventCoordination

    • Planand coordinate personal events such as family gatheringscelebrations and socialfunctions.
    • Manage event logisticsincluding guest lists catering and RSVP followup for events hostedby the Chairman and hisfamily.

  4. HouseholdManagement

    • Overseedaily operations at the Executive Chairmans residence liaising withhousehold staff for maintenance and operationalneeds.
    • Ensure the residence iswellmaintained with necessary supplies stocked andorganized.

  5. FinancialManagement

    • Assistwith personal financial matters by managing bills receipts andexpenses ensuring timely payments andrecordkeeping.
    • Coordinate withfinancial advisors or accountants as needed for personal financialtasks.

  6. Errandsand PersonalTasks

    • Runpersonal errands such as shopping picking up items and schedulingpersonal appointments (e.g. medical carmaintenance).
    • Provide support forany personal projects or initiatives the Chairman mayundertake.

  7. Healthand WellnessManagement

    • Scheduleand manage healthrelated appointments including medical checkupsand fitness activities.
    • Encourageand monitor the Chairman s overall wellbeing ensuring a balancedlifestyle alongside professionalduties.

  8. ConfidentialityandDiscretion

    • Maintainthe highest level of confidentiality and discretion in handlingpersonal matters ensuring privacy for the Chairman and hisfamily.
    • Safeguard sensitiveinformation and communicate it securely andappropriately.

Qualifications:

  • Experience:Proven experience in a personal assistant role supporting highlevelexecutives ideally in a corporate or privatesetting.
  • Education:Bachelor s degree or equivalent experience in BusinessAdministration Management or a related fieldpreferred.
  • Skills:
    • Strongorganizational and multitaskingskills.
    • Excellent verbal and writtencommunication abilities.
    • Proficiencyin office software and digital tools for scheduling andcommunication.
  • Attributes:
    • Highprofessionalism discretion andreliability.
    • Proactive resourcefuland able to anticipate the Chairman sneeds.
    • Strong interpersonal skillsfor effective communication with variousstakeholders.

WorkingConditions:

  • Theposition may require flexible hours based on the Chairman sschedule including evenings andweekends.
  • Occasional travel may berequired for personal events orengagements.


BenefitsBenefits
Salary:TBD
Gender:Female
Nationality:Indian/PakistanBritishEuropeanUSAArab BritishNational
Language:Excellent command of English with proficiency in Arabic andpossibly French being anadvantage.
Benefits:Will be discussed in theinterview

Key Skills
EAM,Economics,ITBusiness Analysis,Information Security,AndroidDevelopment
Employment Type : FullTime
Experience: 4-5years
Vacancy: 1

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