Executive Assistant to the Chairman Real Estate Dubai
3 weeks ago
Job Description
Location: Dubai UAE
Recruitment Company: REAP HR & RECRUITMENT SERVICES
Job Type: FullTime
Start Date: January 2025
Position Summary:
We are seeking a highly organized and detail-oriented Female Executive Assistant to the Chairman for one of our prestigious real estate clients in Dubai. The Executive Assistant plays a crucial role in managing the daily corporate-related activities of the Chairman, ensuring that operations run smoothly and that the Chairman can focus on strategic decision-making. Here are the primary responsibilities associated with this role.
Key Responsibilities:
- Calendar Management:
- Efficiently manage the Chairman's calendar, scheduling meetings, appointments, and travel arrangements to optimize productivity.
- Communicate schedule changes promptly and ensure the Chairman is well-prepared for all engagements.
- Meeting Coordination:
- Organize, attend, and coordinate all meetings for the Chairman, ensuring proper logistics including venue arrangements and required materials.
- Prepare meeting agendas, take minutes, and follow up on action items to ensure timely completion.
- Communication Management:
- Handle incoming correspondence such as emails, phone calls, and messages, prioritizing urgent matters for the Chairman's attention.
- Draft and edit communications on behalf of the Chairman, ensuring professionalism and clarity in all interactions.
- Document Management:
- Prepare and format reports, presentations, and other documents for meetings ensuring accuracy and adherence to company standards.
- Maintain organized files, records, and databases for efficient information retrieval.
- Project Support:
- Assist the Chairman with various projects by coordinating necessary information, tracking progress, and ensuring deadlines are met.
- Conduct research and compile relevant data to support decision-making and reporting.
- Travel Arrangements:
- Arrange business travel itineraries for the Chairman, including transportation, accommodation, and meeting schedules for both domestic and international trips.
- Prepare comprehensive travel briefings including itineraries, contact details, and necessary documents.
- Confidentiality and Professionalism:
- Maintain confidentiality regarding sensitive personal and professional matters of the Chairman.
- Represent the Chairman and the organization with professionalism, ensuring the company's reputation is upheld in all interactions.
This role offers an exciting opportunity to contribute to a dynamic organization in one of Dubai's most prestigious sectors. If you are highly organized, proactive, and thrive in a fast-paced environment, we encourage you to apply.
Experience:
- Proven experience as an Executive Assistant or in a similar administrative role supporting high-level executives or senior management.
Education:
- A Bachelor's degree in Business Administration, Management, or a related field is preferred.
Skills:
- Exceptional organizational and time management abilities.
- Strong verbal and written communication skills.
- Proficiency in office software (e.g., Microsoft Office Suite) and calendar management tools.
- Excellent command of English with proficiency in Arabic and possibly French being an advantage.
Attributes:
- High level of discretion, professionalism, and reliability.
- Ability to work effectively under pressure while managing multiple priorities.
- Proactive mindset with strong problem-solving skills.
Working Conditions:
- The Executive Assistant may be required to work flexible hours based on the Chairman's schedule, including evenings and weekends.
- Occasional travel may be necessary to assist with corporate events or meetings.
Benefits:
Salary: TBD
Gender: Female
Nationality: Indian/Pakistani/British/European/USA/Arab national British
Language: Excellent command of English with proficiency in Arabic and possibly French being an advantage.
Benefits: Will be discussed in the interview.
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Dubai, Dubai, United Arab Emirates Reap HR Consultancy Full timeJobDescription JobTitle: Executive Assistant to theChairman Location:DubaiUAE Recruitment Company:REAP HR & RECRUITMENTSERVICES Job Type:FullTime StartDate: January2025 PositionSummary: Weare seeking a highly organized and detailoriented FemaleExecutive Assistant to the Chairman for one ofour prestigious real estate client in Dubai.The Executive...
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Dubai, Dubai, United Arab Emirates Reap HR Consultancy Full timeJobDescription JobTitle : Executive Assistant to theChairman Location: DubaiUAE Recruitment Company: REAP HR & RECRUITMENTSERVICES Job Type: FullTime StartDate: January2025 Position Summary : Weare seeking a highly organized and detailoriented FemaleExecutive Assistant to the Chairman for one ofour prestigious real estate client in Dubai.The Executive...
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