Personal Assistant to the Founder Executive Chairman Real Estate Dubai
2 days ago
Department: Executive Office
Reports To: Executive Chairman and Office Manager
Recruitment Firm: REAP HR & RECRUITMENT
Position Summary:
Our client is seeking a highly skilled Personal Assistant to support the Executive Chairman by managing his personal affairs and ensuring the smooth coordination of both personal and professional responsibilities. This role is essential in allowing the Chairman to focus on key strategic decisions while providing comprehensive administrative support and handling personal tasks with discretion and efficiency.
Key Responsibilities:
Calendar and Schedule Management
- Organize and manage the Executive Chairman s personal calendar coordinating appointments family commitments and social engagements.
- Oversee travel arrangements for personal trips ensuring seamless logistics.
- Book all flights for business and personal travel for the Chairman and his family.
- Organize and manage the Executive Chairman s personal calendar coordinating appointments family commitments and social engagements.
Communication Management
- Serve as the primary point of contact for all personal communications managing calls emails and messages prioritizing important matters.
- Ensure timely communication with the Chairman s family friends and personal contacts.
- Serve as the primary point of contact for all personal communications managing calls emails and messages prioritizing important matters.
Event Coordination
- Plan and coordinate personal events such as family gatherings celebrations and social functions.
- Manage event logistics including guest lists catering and RSVP followup for events hosted by the Chairman and his family.
- Plan and coordinate personal events such as family gatherings celebrations and social functions.
Household Management
- Oversee daily operations at the Executive Chairmans residence liaising with household staff for maintenance and operational needs.
- Ensure the residence is wellmaintained with necessary supplies stocked and organized.
- Oversee daily operations at the Executive Chairmans residence liaising with household staff for maintenance and operational needs.
Financial Management
- Assist with personal financial matters by managing bills receipts and expenses ensuring timely payments and recordkeeping.
- Coordinate with financial advisors or accountants as needed for personal financial tasks.
- Assist with personal financial matters by managing bills receipts and expenses ensuring timely payments and recordkeeping.
Errands and Personal Tasks
- Run personal errands such as shopping picking up items and scheduling personal appointments (e.g. medical car maintenance).
- Provide support for any personal projects or initiatives the Chairman may undertake.
- Run personal errands such as shopping picking up items and scheduling personal appointments (e.g. medical car maintenance).
Health and Wellness Management
- Schedule and manage healthrelated appointments including medical checkups and fitness activities.
- Encourage and monitor the Chairman s overall wellbeing ensuring a balanced lifestyle alongside professional duties.
- Schedule and manage healthrelated appointments including medical checkups and fitness activities.
Confidentiality and Discretion
- Maintain the highest level of confidentiality and discretion in handling personal matters ensuring privacy for the Chairman and his family.
- Safeguard sensitive information and communicate it securely and appropriately.
- Maintain the highest level of confidentiality and discretion in handling personal matters ensuring privacy for the Chairman and his family.
Qualifications:
- Experience: Proven experience in a personal assistant role supporting highlevel executives ideally in a corporate or private setting.
- Education: Bachelor s degree or equivalent experience in Business Administration Management or a related field preferred.
- Skills:
- Strong organizational and multitasking skills.
- Excellent verbal and written communication abilities.
- Proficiency in office software and digital tools for scheduling and communication.
- Strong organizational and multitasking skills.
- Attributes:
- High professionalism discretion and reliability.
- Proactive resourceful and able to anticipate the Chairman s needs.
- Strong interpersonal skills for effective communication with various stakeholders.
- High professionalism discretion and reliability.
Working Conditions:
- The position may require flexible hours based on the Chairman s schedule including evenings and weekends.
- Occasional travel may be required for personal events or engagements.
BenefitsBenefits
Salary: TBD
Gender: Female
Nationality: Indian/PakistanBritishEuropeanUSAArab British National
Language: Excellent command of English with proficiency in Arabic and possibly French being an advantage.
Benefits: Will be discussed in the interview
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