HR Coordinator
5 months ago
The HR Coordinator is responsible in administration of the HR Department in the hotel, and should liaise with the Department Heads and colleagues in all HR aspects.
- Responsible to ensure that Sharjah National Hotels HR Policies & Procedures are strictly adhered and maintained.
- Responsible to maintain full record of employee file and ensure such information is kept confidential.
- Responsible to ensure a personnel file is opened for all new colleagues.
- Responsible to ensure colleagues fill out the standard forms for Personal data, Sign original employment contract etc. A job description is signed, name badge, locker key and uniform is issued.
- Responsible to update colleagues files to ensure that all records are complete, accurate and current. All documents related to concerned colleague is placed in their personnel file.
- Responsible for assisting during the processing of payroll, which includes ensuring vacation and sick time are tracked in the system, Answering payroll questions, Facilitating resolutions to any payroll errors
- Responsible for updating and maintaining employee benefits, employment status, and similar records in the system
- Responsible for maintaining records related to grievances, performance reviews, and disciplinary actions
- Responsible to arrange welcome letters and put up information of new joining colleagues on the notice board 2 days prior to arrival.
- Responsible to manage the HR Operation as per the U.A.E. Labour Law
- Responsible to demonstrate an understanding and an awareness of all policies and procedures relating to Health, Hygiene and Fire Life Safety
- Responsible to ensures purchase of the lowest logical air travel fares for colleagues as entitled in the colleagues contract and /or as per company standard operating procedures
- Responsible to maintains and controls HR office stationary & Cafeteria supplies at mínimal cost and wastage at all times.
- Responsible to prepare administrative works that are required for any colleague welfare activities in the company.
- Responsible to maintain HR related records in personnel files and in a timely manner that meets management information needs at any point of time.
- Responsible to coordinates colleagues issues effectively and efficiently that will not obstruct colleagues to be successful in assisting our guests.
- Responsible to maintain colleagues trace files advising the Human Resources Manager about end of probationary periods, performance review schedules.
- Responsible to issue and control of employee lockers and maintain records in order to produce summary on monthly basis
- Responsible to issue of document copies as and when required by employees
- Responsible to conduct on monthly colleague’s accommodation inspection and accommodation inventory.
- Responsible to supervise the functioning, cleanliness and maintenance of colleagues locker/changing rooms and cafeteria
- Responsible to monitor and address the concern with transportation services for colleagues
- Responsible to propose and monitor the weekly duty roaster for HR department.
- Responsible to organize colleagues parties, monthly celebrations and other social events.
- Responsible to attend to telephone calls and inquiries. Assist colleagues in issuing Salary / Employment Certificates, Passport & Visa copies when requested.
- Responsible to update company information on HR notice boards, update birthdays and other important notices. Keep all information interesting with new and exciting information.
- Responsible to make transport arrangements for new colleague’s arrivals, departures, visa deposit and cancellations.
- Responsible to disseminate information that relates to local law and changes in law and advises hotel.
- Responsible to monitor expiry dates of employee documents and ensure their renewals are processed on time
- Responsible to ensure smooth and efficient functioning of the HR department as well as ensure upkeep and maintenance of the HR office.
- Responsible to coordinate with the internal and external auditor to furnish the requested colleagues information for audit purposes
- Responsible to perform assignments as may be requested from time to time by the Director of Human Resources and/or by Management.
- Atleast have an experience in Admin works
- Can join immediately
Ability to commute/relocate:
- Sharjah: Reliably commute or willing to relocate with an employer-provided relocation package (preferred)
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