HR Coordinator

3 weeks ago


Sharjah, United Arab Emirates OCEANIC KHORFAKKAN RESORT AND SPA Full time

The HR Coordinator is responsible in administration of the HR Department in the hotel, and should liaise with the Department Heads and colleagues in all HR aspects.
- Responsible to ensure that Sharjah National Hotels HR Policies & Procedures are strictly adhered and maintained.
- Responsible to maintain full record of employee file and ensure such information is kept confidential.
- Responsible to ensure a personnel file is opened for all new colleagues.
- Responsible to ensure colleagues fill out the standard forms for Personal data, Sign original employment contract etc. A job description is signed, name badge, locker key and uniform is issued.
- Responsible to update colleagues files to ensure that all records are complete, accurate and current. All documents related to concerned colleague is placed in their personnel file.
- Responsible for assisting during the processing of payroll, which includes ensuring vacation and sick time are tracked in the system, Answering payroll questions, Facilitating resolutions to any payroll errors
- Responsible for updating and maintaining employee benefits, employment status, and similar records in the system
- Responsible for maintaining records related to grievances, performance reviews, and disciplinary actions
- Responsible to arrange welcome letters and put up information of new joining colleagues on the notice board 2 days prior to arrival.
- Responsible to manage the HR Operation as per the U.A.E. Labour Law
- Responsible to demonstrate an understanding and an awareness of all policies and procedures relating to Health, Hygiene and Fire Life Safety
- Responsible to ensures purchase of the lowest logical air travel fares for colleagues as entitled in the colleagues contract and /or as per company standard operating procedures
- Responsible to maintains and controls HR office stationary & Cafeteria supplies at mínimal cost and wastage at all times.
- Responsible to prepare administrative works that are required for any colleague welfare activities in the company.
- Responsible to maintain HR related records in personnel files and in a timely manner that meets management information needs at any point of time.
- Responsible to coordinates colleagues issues effectively and efficiently that will not obstruct colleagues to be successful in assisting our guests.
- Responsible to maintain colleagues trace files advising the Human Resources Manager about end of probationary periods, performance review schedules.
- Responsible to issue and control of employee lockers and maintain records in order to produce summary on monthly basis
- Responsible to issue of document copies as and when required by employees
- Responsible to conduct on monthly colleague’s accommodation inspection and accommodation inventory.
- Responsible to supervise the functioning, cleanliness and maintenance of colleagues locker/changing rooms and cafeteria
- Responsible to monitor and address the concern with transportation services for colleagues
- Responsible to propose and monitor the weekly duty roaster for HR department.
- Responsible to organize colleagues parties, monthly celebrations and other social events.
- Responsible to attend to telephone calls and inquiries. Assist colleagues in issuing Salary / Employment Certificates, Passport & Visa copies when requested.
- Responsible to update company information on HR notice boards, update birthdays and other important notices. Keep all information interesting with new and exciting information.
- Responsible to make transport arrangements for new colleague’s arrivals, departures, visa deposit and cancellations.
- Responsible to disseminate information that relates to local law and changes in law and advises hotel.
- Responsible to monitor expiry dates of employee documents and ensure their renewals are processed on time
- Responsible to ensure smooth and efficient functioning of the HR department as well as ensure upkeep and maintenance of the HR office.
- Responsible to coordinate with the internal and external auditor to furnish the requested colleagues information for audit purposes
- Responsible to perform assignments as may be requested from time to time by the Director of Human Resources and/or by Management.
- Atleast have an experience in Admin works
- Can join immediately

Ability to commute/relocate:

- Sharjah: Reliably commute or willing to relocate with an employer-provided relocation package (preferred)



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