Executive Administrator

4 days ago

Dubai, United Arab Emirates Pronyx Trading LLC Full time

**Job Title**: Executive Administrator
**Company**: Pronyx Trading LLC
**Location**: Dubai, UAE

**Company Description**:
Pronyx Trading LLC is a leading technology company headquartered in Dubai, specializing in the innovative integration of technology, voice, data, memory, and network products. Our mission is to foster connectivity between individuals and businesses through a unified platform, emphasizing enduring quality, ongoing customer support, and transparency. We strive to empower both individuals and organizations with enhanced control, mobility, and secure network connectivity to facilitate accelerated growth and productivity.

**Role Description**:
This is a full-time position for an Executive Administrator at Pronyx Trading LLC, based in Dubai. The Executive Administrator will play a pivotal role in providing comprehensive administrative support to executives, managing communications, scheduling, and overseeing general clerical duties. This role requires on-site presence in Dubai.

**Responsibilities**:

- Provide general support to clients and visitors.
- Oversee procurement of office supplies, equipment, and inventory, ensuring availability and adherence to budgetary guidelines.
- Manage petty cash, reconcile expenses, and submit reports.
- Coordinate travel arrangements, including hotel, restaurant, and flight bookings, as well as visa requirements for C-Level Executives.
- Organize and coordinate meetings, appointments, and events, including calendar management, venue booking, equipment setup, and preparation of materials.
- Act as the primary point of contact among executives, employees, clients, and external partners.
- Take minutes during meetings and prepare reports as needed.
- Act as a personal assistant to the CEO.
- Develop and maintain internal processes and filing systems for physical and digital records.
- Assist in the hiring process and onboarding of employees.
- Manage attendance, payroll, leave allowances, gratuity settlements, and WPS system accurately.
- Process company licenses, visas, Emirates IDs, and insurances efficiently.
- Coordinate with government entities such as MOHRE, ICA, DED, and RTA.
- Manage utilities portal, bill payments, and renewals.
- Be available after working hours for urgent tasks and errands.

**Qualifications**:

- Demonstrated experience in administrative assistance, with a minimum of 4 years in Dubai.
- Excellent phone etiquette and communication skills.
- Strong clerical skills, including organization and record-keeping.
- Ability to multitask and prioritize effectively.
- Proficiency in office software and equipment.
- Prior experience in a similar role preferred.
- Attention to detail and problem-solving abilities.
- Strong interpersonal skills and ability to work well in a team.
- Bachelor's degree in business administration or related field is a plus.

**Job Types**: Full-time, Permanent

Pay: AED4,000.00 - AED6,000.00 per month

Application Question(s):

- Familiar with UAE (Rules & Labor Laws)
- Minimum Qualification Bachelor's Degree

**Experience**:

- Dubai Work: 4 years (required)

**Location**:

- Dubai (required)

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