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Administrative Manager

2 months ago

Al Fujairah City, Fujairah, United Arab Emirates Fujairah Talent Search Full time
Job Summary

Fujairah Talent Search is seeking a highly skilled and experienced Executive Assistant to support our Office Manager in ensuring the smooth operation of our office. The ideal candidate will have a strong background in office administration, excellent organizational skills, and the ability to work independently in a fast-paced environment.

Key ResponsibilitiesHuman Resources
  • Assist with recruitment and onboarding of new employees, ensuring a seamless transition into the company.
  • Maintain accurate and up-to-date employee records, adhering to company policies and legal requirements.
  • Provide timely and professional support to employees regarding office management issues, including stationery, hardware, and travel arrangements.
Facility Management
  • Ensure the office is well-maintained, clean, and safe for all employees, promoting a healthy and productive work environment.
  • Liaise with facility management vendors, including cleaning, catering, and security services, to ensure seamless operations.
Technology and Communication
  • Develop and manage SharePoint systems to optimize office operations and improve efficiency.
  • Manage and maintain the office IT infrastructure, including computers, network, and software, ensuring minimal downtime and maximum productivity.
  • Provide basic IT support and coordinate with external IT support when necessary, ensuring prompt resolution of technical issues.
  • Ensure the office communication systems are operational and efficient, facilitating effective communication among employees and stakeholders.
Administrative Support
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software, with the ability to learn new systems quickly.
  • Exceptional organizational and time-management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
  • Strong written and verbal communication skills, with the ability to draft and edit correspondence, communications, and presentations.
  • Manage and maintain the busy calendar, including scheduling meetings, appointments, and travel arrangements, ensuring seamless coordination.
  • Coordinate logistics for meetings, conferences, and events, both domestically and internationally, ensuring smooth execution.
  • Taking minutes and creating action lists, ensuring accurate and timely documentation.
  • Prepare and edit correspondence, communications, presentations, and other documents, ensuring high-quality output.
  • Conduct research, compile data, and prepare reports for review, providing valuable insights and recommendations.
  • Handle incoming and outgoing communications, including emails, calls, and mail, ensuring prompt and professional responses.
Project Management
  • Assist in the planning and execution of special projects and initiatives, ensuring timely completion and high-quality results.
  • Track project progress and provide regular updates to the executive, ensuring transparency and accountability.
  • Coordinate with internal and external stakeholders to ensure project timelines are met, promoting effective collaboration and communication.
  • Ability to work independently and handle multiple tasks simultaneously, with a high level of emotional intelligence and adaptability.
Relationship Management
  • Build and maintain relationships with key business contacts, clients, and stakeholders, ensuring strong partnerships and collaborations.
  • Act as a liaison between the executive and internal/external parties, facilitating effective communication and coordination.
  • Coordinate and manage communications, ensuring timely and effective follow-up, and maintaining a high level of professionalism.
Benefits
  • Flights provided for business travel
  • 30 days paid vacation per year
  • Comprehensive health insurance
  • External accommodation provided by the company
  • Salary DOE, tax-free, with living expenses paid