Administrative Assistant

2 months ago


Fujairah, United Arab Emirates JAOW CAFE Full time

**Office Support**:

- Answer phones, direct calls, and take messages.
- Greet and assist visitors and customers in a professional and friendly manner.
- **Data Entry & Record Keeping**:

- Maintain accurate records by updating databases and spreadsheets.
- Organize and file documents, both digitally and physically, to ensure easy retrieval.
- Assist with the preparation and editing of reports, memos, letters, and other documents.
- **Scheduling & Coordination**:

- Schedule meetings and appointments, and manage staff calendars.
- Coordinate with vendors and service providers as needed.
- Assist with planning and organizing office events or activities.
- **Inventory Management**:

- Monitor office supplies and place orders when necessary to ensure the office remains stocked.
- Maintain inventory of office equipment and ensure repairs or maintenance are conducted as needed.
- **Handling Payments & Invoices**:

- Support basic financial duties such as processing invoices, purchase orders, and petty cash.
- Assist with tracking company expenses and provide reports as required.
- **Internal & External Liaison**:

- Serve as a point of contact between different departments, responding to queries and coordinating information flow.
- Communicate with external vendors, clients, and customers, ensuring issues are resolved efficiently.
- **Compliance & Confidentiality**:

- Maintain confidentiality of sensitive company and employee information.
- Adhere to company policies and procedures, ensuring compliance with regulations and internal guidelines.
- **Multitasking & Prioritization**:

- Juggle multiple projects and deadlines simultaneously with the ability to switch between tasks as needed.
- Ensure all tasks are completed with a high level of accuracy and attention to detail.

**Skills & Qualifications**:

- **Education**: Minimum high school diploma; an associate’s or bachelor’s degree is a plus.
- **Experience**: Previous experience in an administrative or clerical role is preferred.
- **Technology**: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with office management software.
- **Organizational Skills**: Ability to handle multiple tasks efficiently and prioritize work in a fast-paced environment.
- **Communication Skills**: Excellent verbal and written communication skills.
- **Team Player**: Ability to work well with other staff members and departments, ensuring smooth communication and collaboration.
- **Problem-Solving**: Ability to anticipate needs, think critically, and offer solutions to improve efficiency and workflow.

Pay: AED2,300.00 - AED2,500.00 per month

**Experience**:

- administrative assistant: 3 years (required)

**Language**:

- Arabic (preferred)

Application Deadline: 12/10/2024



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