Personal Assistant to Senior Executive

4 weeks ago


Dubai, Dubai, United Arab Emirates CHALHOUB Group Full time
Role Overview

As a Personal Assistant to a Senior Executive at CHALHOUB Group, you will play a crucial role in ensuring the smooth operation of the executive's daily activities. Your responsibilities will encompass a variety of administrative and organizational tasks.

Key Responsibilities
  • Diary Management: Oversee the executive's calendar and schedule appointments efficiently.
  • Communication Handling: Manage incoming communications, including calls and correspondence, responding independently when necessary.
  • Document Review: Assess key documents directed to the executive's office and provide insightful recommendations.
  • Liaison Duties: Coordinate with relevant stakeholders, departments, and external partners on behalf of the executive.
  • Travel Coordination: Collaborate with the travel department to organize travel arrangements, itineraries, and expense reports.
  • Visitor Management: Assist in planning and organizing visits for distinguished guests.
  • Data Management: Create and maintain databases and spreadsheets, ensuring accurate tracking of projects and directives.
  • Event Coordination: Organize and manage events as required.
  • Document Archiving: Oversee the digital archiving of important documents and records.
  • General Office Duties: Perform various office tasks, including supply ordering and records management.
Qualifications

What You'll Need To Succeed:

  • A minimum of 5 years of experience in a similar role.
  • Proficiency in English; knowledge of French or Arabic is advantageous.
  • Availability to start immediately.
  • Current residency in the region.


  • Dubai, Dubai, United Arab Emirates MODSOFT TECHNOLOGY AI DEVELOPMENT Full time

    Experienced People and Culture Manager | HR Operations| Objectives Alignment | Real Estate | FMCG | Talent Acquisition | Building HR department from...We are seeking a highly organized and proactive Personal Assistant to provide comprehensive support to our executive team in a dynamic and fast-paced environment. The ideal candidate will be adept at managing...


  • Dubai, Dubai, United Arab Emirates High Quality Real Estate Full time

    We are seeking a highly skilled and experienced Executive Assistant to support our CEO in the management of their professional and personal life. The ideal candidate will have outstanding organizational skills, be well-experienced, and possess extraordinary abilities to handle sensitive matters with discretion and confidentiality.Key Responsibilities:Provide...


  • Dubai, Dubai, United Arab Emirates Netcents Systems Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive and Personal Assistant to join our team at NetCents Technology in Dubai. The successful candidate will provide administrative support to our executive team, ensuring seamless day-to-day operations and contributing to the company's success.Key ResponsibilitiesExecutive Support: Coordinate...


  • Dubai, Dubai, United Arab Emirates Jobtrack Management Services Full time

    Executive Assistant - Semi Government Organization**Job Summary**We are seeking a highly skilled and experienced Executive Assistant to support our Senior Management team in a semi government organization. The ideal candidate will have a strong background in administration, excellent communication skills, and the ability to work in a fast-paced...


  • Dubai, Dubai, United Arab Emirates Tampa Gardens Senior Living Full time

    About the RoleThe Senior Sales Channel Executive will assist and work closely with the Sales Channel Manager across all channels to maximize revenue opportunities for the group's luxury properties in South East Asia. The main responsibilities will include, nurturing existing leads, establishing business partnerships, networking, coordinating and attending...


  • Dubai, Dubai, United Arab Emirates Moove Full time

    About the RoleMoove is seeking a highly skilled and organized professional to serve as the Administrative Secretary to a CXO. This role will work closely with a senior executive and report directly to the Chief of Staff.The ideal candidate will have extensive experience in providing timely administrative support, prioritizing competing needs, and providing...


  • Dubai, Dubai, United Arab Emirates Moove Full time

    About the RoleMoove is seeking a highly skilled and organized professional to serve as the Administrative Secretary to a CXO. This role will work closely with a senior executive and report directly to the Chief of Staff.The ideal candidate will have extensive experience in providing timely administrative support, prioritizing competing needs, and providing...


  • Dubai, Dubai, United Arab Emirates Swisslinx Middle East Full time

    **Job Summary**Swisslinx Middle East, a leading executive search firm in the region, is seeking a highly skilled and experienced Executive Assistant to CEO to join our team. As a key member of our Private Office, you will provide exceptional administrative support to our CEO, ensuring seamless day-to-day operations and contributing to the success of our...


  • Dubai, Dubai, United Arab Emirates Tampa Gardens Senior Living Full time

    About the RoleThe Senior Sales Channel Director will assist and work closely with the Sales Channel Manager across all channels to maximize revenue opportunities for the group's luxury properties in South East Asia. The main responsibilities will include, nurturing existing leads, establishing business partnerships, networking, coordinating and attending...


  • Dubai, Dubai, United Arab Emirates PARK Senior Villas Chandler Full time

    Job SummaryPARK Senior Villas Chandler is seeking a highly skilled Senior Design Coordinator to join our team. As a key member of our design department, you will play a crucial role in the efficient execution of projects, ensuring seamless communication among project teams and facilitating administrative tasks to contribute to the success of architectural...


  • Dubai, Dubai, United Arab Emirates Business Executive Coach Full time

    Job Title: Senior Sales ExecutiveJob Summary:We are seeking a highly motivated and experienced Senior Sales Executive to join our team at Business Executive Coach. As a Senior Sales Executive, you will be responsible for driving sales growth, building strong relationships with clients, and identifying new business opportunities.Key Responsibilities:Sales...


  • Dubai, Dubai, United Arab Emirates Canonical Full time

    About the RoleWe are seeking a highly organized and detail-oriented individual to join our team as an Executive Assistant to Senior Leadership. This is a unique opportunity to work with a pioneering tech firm that is at the forefront of the global move to open source.Key ResponsibilitiesProvide administrative support to senior leaders, including coordinating...


  • Dubai, Dubai, United Arab Emirates CHALHOUB Group Full time

    Key ResponsibilitiesDiary Management: Oversee the scheduling and organization of the executive's calendar, ensuring optimal time management.Communication Handling: Filter and manage incoming communications, responding autonomously when necessary.Document Review: Assess and provide insights on critical documents directed to the executive's office.Liaison...


  • Dubai, Dubai, United Arab Emirates TD Full time

    Position OverviewThe role of the Executive Administrative Assistant is pivotal in ensuring the seamless operation of executive functions within the organization. This position demands a high level of professionalism and discretion, given the sensitive nature of the information handled.Key ResponsibilitiesPrepare, edit, and type a variety of confidential...


  • Dubai, Dubai, United Arab Emirates TD Full time

    Role OverviewThe position involves providing comprehensive administrative support to a Senior Executive, ensuring efficient operations and effective communication within the organization.Key ResponsibilitiesPrepare, edit, and produce a variety of confidential documents, reports, and correspondence.Manage incoming calls, screen communications, and greet...


  • Dubai, Dubai, United Arab Emirates Reliance Human Resources Consultancy Full time

    Key Responsibilities:Financial Management: Prepare and present financial statements, reports, and other documents to senior leadership and stakeholders.Communication and Coordination: Answer and direct phone calls, respond to emails, and greet visitors in a professional manner.Record Keeping and Filing: Maintain accurate and up-to-date records, files, and...


  • Dubai, Dubai, United Arab Emirates Talent Flow Partners Full time

    Talent Flow Partners is seeking a dedicated and highly organized individual to take on the role of Personal Assistant, providing essential administrative support to senior management.Key Responsibilities:Administrative Duties:Coordinating schedules and organizing meetings and appointments.Handling communications via emails and phone calls.Conducting outreach...


  • Dubai, Dubai, United Arab Emirates Payfuture Full time

    About the RoleWe are seeking a highly skilled and experienced Executive Assistant to support our Co-Founders at PayFuture. As a key member of our team, you will be responsible for providing exceptional administrative support, ensuring the smooth operation of our business.Key Responsibilities:Diary Management: Run a constantly changing diary and travel...


  • Dubai, Dubai, United Arab Emirates Talent Flow Partners Full time

    Talent Flow Partners is seeking a highly efficient and organized individual to take on the role of Personal Assistant, providing comprehensive administrative support to senior management.Key Responsibilities:Administrative Duties:Coordinating schedules and organizing meetings and appointments.Managing communications including emails and phone...

  • Executive Assistant

    4 days ago


    Dubai, Dubai, United Arab Emirates Apex Group Ltd Full time

    Job Summary:We are seeking a highly skilled and organized Executive Assistant to join our team at Apex Group Ltd. As a key member of our support staff, you will provide exceptional administrative support to our senior management team, ensuring seamless day-to-day operations and contributing to the overall success of our organization.Key...