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Senior Executive Administrative Assistant

3 months ago


Dubai, Dubai, United Arab Emirates TD Full time

Role Overview

The position involves providing comprehensive administrative support to a Senior Executive, ensuring efficient operations and effective communication within the organization.

Key Responsibilities

  • Prepare, edit, and produce a variety of confidential documents, reports, and correspondence.
  • Manage incoming calls, screen communications, and greet visitors with professionalism.
  • Organize and prioritize mail and executive paperwork, ensuring timely responses and appropriate action.
  • Establish and maintain confidential filing systems and records.
  • Oversee the office operations of a Senior Executive, requiring in-depth knowledge of organizational policies and procedures.
  • Coordinate high-level executive functions, exercising independent judgment in decision-making.
  • Schedule appointments and manage logistics for meetings, conferences, and travel arrangements.
  • Perform various tasks to optimize the executive's time, including personal bookkeeping and related duties.
  • Exhibit discretion and tact in interactions with high-level internal and external stakeholders.
  • Assist with sensitive functions, including early-stage merger and acquisition meetings and due diligence documentation.
  • Compile, format, and distribute materials for Board of Directors and Committee meetings, including minutes and records.
  • Act as a liaison between the Senior Executive and internal departments, community leaders, and high-level clients to address issues and concerns.
  • Research and prepare data and reports, providing insights and summaries on various topics.
  • Manage assigned projects, such as coordinating regulatory examinations.
  • Analyze complex information requests and determine appropriate responses.

Qualifications

  • Associate's or Bachelor's degree, or equivalent progressive experience.
  • Minimum of 3 years of relevant experience in an administrative capacity.
  • Exceptional administrative and clerical skills.
  • Familiarity with organizational structure, terminology, and operations.
  • Ability to work autonomously as well as collaboratively within a team.
  • Strong organizational skills with a focus on task management and efficiency.
  • Excellent verbal and written communication skills, capable of engaging with all levels of the organization.
  • Proficient in PC applications, including spreadsheets, reporting tools, and presentation software.