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Senior Executive Administrative Assistant
3 months ago
Role Overview
The position involves providing comprehensive administrative support to a Senior Executive, ensuring efficient operations and effective communication within the organization.
Key Responsibilities
- Prepare, edit, and produce a variety of confidential documents, reports, and correspondence.
- Manage incoming calls, screen communications, and greet visitors with professionalism.
- Organize and prioritize mail and executive paperwork, ensuring timely responses and appropriate action.
- Establish and maintain confidential filing systems and records.
- Oversee the office operations of a Senior Executive, requiring in-depth knowledge of organizational policies and procedures.
- Coordinate high-level executive functions, exercising independent judgment in decision-making.
- Schedule appointments and manage logistics for meetings, conferences, and travel arrangements.
- Perform various tasks to optimize the executive's time, including personal bookkeeping and related duties.
- Exhibit discretion and tact in interactions with high-level internal and external stakeholders.
- Assist with sensitive functions, including early-stage merger and acquisition meetings and due diligence documentation.
- Compile, format, and distribute materials for Board of Directors and Committee meetings, including minutes and records.
- Act as a liaison between the Senior Executive and internal departments, community leaders, and high-level clients to address issues and concerns.
- Research and prepare data and reports, providing insights and summaries on various topics.
- Manage assigned projects, such as coordinating regulatory examinations.
- Analyze complex information requests and determine appropriate responses.
Qualifications
- Associate's or Bachelor's degree, or equivalent progressive experience.
- Minimum of 3 years of relevant experience in an administrative capacity.
- Exceptional administrative and clerical skills.
- Familiarity with organizational structure, terminology, and operations.
- Ability to work autonomously as well as collaboratively within a team.
- Strong organizational skills with a focus on task management and efficiency.
- Excellent verbal and written communication skills, capable of engaging with all levels of the organization.
- Proficient in PC applications, including spreadsheets, reporting tools, and presentation software.