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Senior Executive Administrative Assistant

3 months ago

Dubai, Dubai, United Arab Emirates TD Full time

Position Overview

The role of the Executive Administrative Assistant is pivotal in ensuring the seamless operation of executive functions within the organization. This position demands a high level of professionalism and discretion, given the sensitive nature of the information handled.

Key Responsibilities

  • Prepare, edit, and type a variety of confidential documents, reports, and correspondence.
  • Manage incoming calls, screen inquiries, and welcome visitors to the office.
  • Organize and prioritize executive mail and paperwork, ensuring timely responses and appropriate follow-ups.
  • Establish and maintain confidential filing systems and records.
  • Oversee the office operations of a Senior Executive, requiring a comprehensive understanding of organizational policies and practices.
  • Coordinate high-level executive functions, exercising independent judgment in decision-making.
  • Schedule appointments and arrange meetings, conferences, and travel itineraries.
  • Perform various tasks to optimize the executive's time, including personal bookkeeping and other directed tasks.
  • Exhibit a high degree of tact and discretion, especially in interactions with internal and external stakeholders.
  • Assist with confidential functions related to mergers and acquisitions, including organizing due diligence documentation.
  • Compile, format, and distribute materials for Board of Directors and Committee meetings, including minutes and records.
  • Act as a liaison between the Senior Executive and various stakeholders to address issues and alleviate administrative burdens.
  • Research and prepare data and reports, providing insightful analysis and summaries.
  • Conduct assigned projects, such as coordinating regulatory examinations.
  • Analyze complex information requests and determine appropriate responses.

Qualifications

  • Associate's degree or Bachelor's degree, or equivalent progressive experience.
  • Minimum of 3 years of relevant experience in an administrative capacity.
  • Exceptional organizational and clerical skills.
  • Strong understanding of organizational structure, terminology, and operations.
  • Ability to work independently as well as collaboratively within a team.
  • Proven ability to keep others focused and on task.
  • Excellent verbal and written communication skills, capable of engaging with all levels of the organization.
  • Demonstrated proficiency in PC applications, including spreadsheets and presentation software.