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Executive Assistant

2 months ago

Dubai, Dubai, United Arab Emirates Apex Group Ltd Full time
Job Summary:

We are seeking a highly skilled and organized Executive Assistant to join our team at Apex Group Ltd. As a key member of our support staff, you will provide exceptional administrative support to our senior management team, ensuring seamless day-to-day operations and contributing to the overall success of our organization.

Key Responsibilities:
  • Administrative Support: Provide high-level administrative support to senior management, including preparing reports, documents, and presentations, as well as maintaining databases and records.
  • Communication and Correspondence: Manage internal and external correspondence on behalf of senior management, including drafting and sending emails, letters, and other communications.
  • Travel Arrangements: Coordinate travel arrangements, including booking flights, hotels, and rental cars, as well as making travel itineraries.
  • Event Planning: Assist with planning and coordinating events, including scheduling appointments, sending reminders, and preparing facilities for events.
  • Office Management: Oversee the day-to-day operations of the office, including managing supplies, maintaining equipment, and ensuring a smooth workflow.
  • Team Collaboration: Work closely with internal departments to ensure seamless communication and collaboration, including liaising with other teams and providing support as needed.
Requirements:
  • Education: High school diploma or equivalent required; certification in secretarial work, office administration, or related training preferred.
  • Experience: 1-2 years of experience as an administrative assistant or personal assistant; extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.
  • Skills: Advanced typing, note-taking, recordkeeping, and organizational skills; ability to manage internal and external correspondence; working knowledge of printers, copiers, scanners, and fax machines; proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.
  • Personal Qualities: Excellent written and verbal communication skills; exceptional interpersonal skills; ability to work in a fast-paced environment and prioritize tasks effectively.