Office Coordinator and Support Specialist
2 months ago
We are seeking a skilled Office Coordinator and Support Specialist to provide exceptional support to our team and visitors in a dynamic office environment.
The ideal candidate will possess excellent communication and interpersonal skills, with the ability to create a welcoming and efficient environment.
Key Responsibilities:
- Provide front desk coverage and greet visitors, clients, and employees in a courteous manner.
- Assist in the day-to-day operations of the office, ensuring that facilities are well-maintained and operate efficiently.
- Oversee the availability and distribution of office supplies, stationery, and pantry items.
- Handle incoming and outgoing mail, courier services, and other correspondence.
- Answer and direct phone calls to the appropriate departments or individuals.
- Manage scheduling and appointment bookings for staff and meeting rooms.
- Maintain a clean and organized reception area.
- Assist with administrative tasks, including data entry and filing.
- Provide information about our company's services and policies.
- Address visitor inquiries and resolve issues promptly and professionally.
- Support team members with various tasks as needed.
- Assist in other functional areas as and when required.
Requirements:
- A university degree, preferably in Business Administration, Office Management, or related subjects.
- 1–3 years of experience as an Office Administrator or Receptionist.
- Experience in a fast-paced office environment, particularly in a financial institution.
Requirements:
- Arabic speaker is a must.
- Fluent in written and spoken English.
- Ability to communicate effectively with a diverse range of people.
- Strong understanding of professional etiquette.
- Competent in using Word, Excel, PowerPoint, and other relevant software.
- Ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines effectively.
- Meticulous attention to detail.
- Ability to handle sensitive information with discretion.
- Resourceful and proactive individual.
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