Facilities Coordinator

1 week ago

Dubai, Dubai, United Arab Emirates Transguard Workforce Solutions Full time

About Transguard Workforce Solutions

We are a leading provider of unique and innovative HR solutions in the UAE, with a decade of experience in the region and a team that possesses extensive knowledge of the market. Our fully integrated HR solution is designed to meet the needs of our clients.

Job Summary

We are currently recruiting for a Facilities Coordinator – Emiratisation to be based out of our Dubai office. The successful candidate will provide a comprehensive financial and administrative service to our client.

Key Responsibilities

  • Customer Service
    • Understand, anticipate and deliver customer needs while building effective relationships.
    • Positively respond to both internal and external customers through effective communication and personal accessibility.
  • Financial and Administrative Tasks
    • Ensure that sales invoices are raised in a correct and timely manner.
    • Ensure that Extra Works jobs are raised, billed and closed in a timely manner at the correct gross margin.
    • Raise purchase orders in line with company requirements.
    • Assist the Contract Manager in the management of WIP and debt.
  • Facilities Management
    • Understand the contract, including scope and terms & conditions.
    • Assist the Facilities Manager in ensuring compliance with Health & Safety requirements, including H&S reporting and promoting a safe working environment.
    • Manage helpdesk and asset management systems.
    • Maintain on-site personnel records, including training matrices, holiday and sickness records, and timesheets.
  • Reporting and Analysis
    • Assist with monthly Client reporting.
    • Work with the Facilities Manager to improve the financial standards of the contract, measured against monthly key performance indicators.
  • Continuous Improvement
    • Achieve results within quality and time restraints.
    • Perform with an understanding of business requirements and changes, and ensure continuous improvement.
    • Convey messages and ideas clearly and openly, involve people and influence decisions.
  • Contract Management
    • Issue FM Agreements to Suppliers and negotiate cost savings.
    • Review sub-contractor performance and understand the contract scope.
    • Ensure Policy & Procedure compliance.

Requirements

  • National with a family book.
  • At least a year's experience in a similar role.

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