Facilities Operations Coordinator

1 week ago

Dubai, Dubai, United Arab Emirates Tamara Full time
About Tamara

Tamara is a leading shopping and payments platform in Saudi Arabia and the GCC region, with a mission to empower people in their daily lives and revolutionize how they shop, pay, and bank.

The company was founded by serial entrepreneur Abdulmajeed Alsukhan along with his partners Turki Bin Zarah and Abdulmohsen Al Babtain. Tamara operates out of its headquarters in Riyadh, Saudi Arabia, and has offices in the UAE, Egypt, Germany, and Vietnam.

Tamara collaborates with leading global and regional brands, as well as local small and medium businesses. The company is backed by reputable investors.

Job Summary

We're seeking a skilled Facilities Coordinator to join our Facilities Management team. As a Facilities Coordinator, you will play a crucial role in managing daily office operations, maintenance, and security.

Key Responsibilities
  1. Maintenance Supervision
  • Oversee troubleshooting, preventive, and predictive maintenance for electrical, mechanical, and plumbing systems.
  • Ensure timely and effective maintenance activities.
Contractor Management
  • Manage hard and soft services contractors, ensuring quality and timely delivery of services.
  • Maintain good relationships with service providers.
Project Leadership
  • Lead adhoc and retrofit projects, ensuring they are completed on time and within budget.
  • Coordinate project timelines and resources effectively.
Ticketing System Management
  • Manage the facilities ticketing system, addressing stakeholders' requests promptly.
  • Ensure timely resolution of issues and maintain accurate records.
Health and Safety
  • Implement and oversee health and safety protocols, including incident management, evacuation, and emergency response plans.
  • Conduct regular staff training sessions on safety procedures as per authorities requirements.
Visitor and Security Management
  • Manage visitor and guest protocols, including sign-in processes and issuing visitor badges.
  • Monitor office security systems and maintain a secure environment.
Building Management
  • Liaise with building management on day-to-day concerns and ensure smooth operations.
  • Address and resolve building-related issues promptly.
Regulatory Compliance
  • Ensure all operations comply with local authorities' requirements.
  • Maintain up-to-date knowledge of regulatory requirements and standards.
Utility Provision
  • Ensure the continuous provision of all utility requirements, including water, electricity, and HVAC systems.
  • Monitor utility usage and identify opportunities for efficiency.
Asset Management
  • Ensure all assets are managed within the Asset Management System.
  • Maintain maintenance history records and generate reports as needed.
Consumables Management
  • Manage stocks of consumables, including chemicals, pantry supplies, and stationery.
  • Ensure safe storage and proper inventory control.
Policy Adherence
  • Ensure adherence to all office policies and guidelines.
  • Promote efficient utilization of facilities and resources.
Requirements
  • Bachelor's degree in electrical or mechanical engineering.
  • Proven 1-3 years of experience in facilities management or a related field.
  • Strong organizational and multitasking skills.
  • Excellent communication and interpersonal skills.
  • Proficiency with facilities management software and security systems.
  • Ability to handle emergencies calmly and efficiently.
About Working at Tamara

Tamara is a vibrant hub of exceptional individuals worldwide, with over 40+ nationalities committed to working with the broadest talent pool possible. We're proud of the wealth of cultural backgrounds that shape our teams, ensuring every experience is acknowledged and celebrated.

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