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The AP Accountant - Financial Transactions Specialist will play a crucial role in ensuring the accuracy and integrity of financial transactions within the Aspen Pharma Group. This position requires a high level of attention to detail, strong analytical skills, and the ability to work effectively in a fast-paced environment.
Key Responsibilities- Invoice Management: Work closely with the Vendor Invoice Management (VIM) solution to process invoices, manage vendor relationships, and ensure timely payment.
- Training and Maintenance: Assist in the training and maintenance of VIM, ensuring that all users are proficient in its use and that the system is up-to-date.
- Open POs and Reconciliation: Review open purchase orders and reconcile them against general ledger and accounts receivable records.
- PO Creation and Management: Create and manage open purchase orders, ensuring that all necessary documentation is complete and accurate.
- GRNI Receipting and Reconciliation: Process and reconcile goods received not invoiced (GRNI) transactions, ensuring that all necessary documentation is complete and accurate.
- PO Template Maintenance: Maintain and update purchase order templates to ensure compliance with company policies and procedures.
- Invoice and T&E Booking: Ensure that all invoices and travel and entertainment expenses are booked and paid in a timely and accurate manner.
- Inter Company Debit/Credit Notes: Raise and book inter company debit/credit notes, ensuring that all necessary documentation is complete and accurate.
- ICO Maintenance: Maintain inter company accounts, including monthly confirmations, allocations, and postings, and reconcile discrepancies.
- Expense Classification: Ensure that all expenses are classified correctly to accurately reflect the nature of the expenses.
- Supplier/Distributor Statement Reconciliation: Perform and review monthly supplier/distributor statement reconciliations and ageing analysis, investigating and resolving any discrepancies.
- Bank General Ledger Allocation: Support the Treasury Team by allocating and clearing all bank general ledgers.
- General Ledger Support: Support the General Ledger Team in clarifying OPEX variances.
- Reporting: Prepare, review, and submit all reports to stakeholders as required, and provide additional reports to management as needed.
- Internal Controls: Assist in ensuring the existence and adherence of internal controls across all entities.
- Point of Contact: Serve as the point of contact for all AP-related issues for designated entities.
- Special Projects: Take on special projects as assigned, and assist the team during internal and external audits.
To be successful in this role, you will need:
- A Bachelor's degree or equivalent in Accounting or a related field.
- Professional certification in accounting, such as CA, will be given preference.
- Mandatory proficiency in Spanish or Portuguese language.
- 3-5 years of experience in a similar role, with a strong background in accounting and financial transactions.
- Experience working in a competitive environment, with the ability to handle pressure and meet deadlines.
- Strong technical skills, including knowledge of ERP implementation, Microsoft Office packages, and BI tools/SAP.
- Experience with VIM/RPA will be an asset.