Account Payable Supervisor
6 months ago
The Account Payable Supervisor will report to the Chief Accountant and will be responsible to ensure all the suppliers outstanding are accurately recorded in the system, company assets related to payments are safeguarded and minimize the company cash outflow by precisely ensuring that the payments to suppliers are made smoothly within the agreed set credit periods and credit limits.
Job Responsibilities:
- Review AP, PDC Issued, and Received Not Invoiced GLs and reconcile them with the sub ledgers and ensure that there are no variances.
- Review the AP Aging report at the month end challenge the AP Accountants for the outstanding liabilities.
- Review the Received Not Invoiced Aging Report at the month end challenge the AP Accountants for the outstanding liabilities not being matched to suppliers Accounts.
- Forecast the payments over the next 4 months and reflect the amount in Cash Flow Forecast.
- Plan the daily working schedule time of the AP Accountants.
- Conduct a daily morning meeting with AP accountants’ team to review and challenges their daily work duties.
- Provide corrective actions plan with the AP Accounting teams and set the monthly payment target.
- Ensure the Foreign suppliers invoices are matched after recognizing and deducting the claim amount.
- Ensure the Foreign Suppliers Credit Notes are reviewed, approved and posted in the system.
- Ensure the payments are made to right suppliers beneficiaries’ names and any exceptions have to be supported by the Suppliers Authorization letters.
- Ensure the foreign suppliers payment are approved by Head of Import Business.
- Develop proper internal control for the payment to suppliers through Money Exchange Companies to ensure the payment received by the suppliers.
- Follow up on daily basis with the Purchase Department team about suppliers invoices not delivered to finance department for matching.
- Provide the accrual basis for the services provided but not yet invoiced and record the amount in the system.
- Ensure AP staff members receive timely and appropriate training and development; and monitor staff performance and development goals along with conducting regular performance appraisals.
**Requirements**:
- Minimum 4 years supervisory role experience in AP section.
- Handle set of Suppliers accounts not less than 300 Suppliers.
- Depth knowledge and experience of payment process is a must.
- Knowledge of Fruit and Vegetable industry would be an advantage.
- SAP / Oracle ERP minimum 3 years’ experience (Super-user), M3 ERP experience would be an asset.
- Bachelor Degree level in accounting (or equivalent)
- English Language (Written and Spoken) is a must, Arabic language is an asset.
- Competent in using MS Office tools with advance Excel experience.
**Salary**: AED12,000.00 per month
**Language**:
- Arabic (required)
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