HR Administrator

3 weeks ago

Dubai, United Arab Emirates MUFG – UAE – DIFC Branch Full time

**Do you want your voice heard and your actions to count?**

Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), the 7th largest financial group in the world. Across the globe, we’re 160,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world.

With a vision to be the world’s most trusted financial group, it’s part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career.

Join MUFG, where being inspired is expected and making a meaningful impact is rewarded.

**Corporate Title**:Administrator

**Reporting to**:HR Assistant Vice President

**Type**:Temporary - 2 years

**MAIN PURPOSE OF THE ROLE**

To support the HR team in EM in HR administration to ensure smooth running of the day to day HR Operations (includes Dubai, Doha, Iran and South Africa).

**KEY RESPONSIBILITIES**

**Advisory**
- Dealing with basic employee related queries, escalating to the HR Analyst/HR Business Partners as required.

**Talent Acquisition and offboarding**
- Opening positions in Workday Recruit and ensuring approvals are in place for the recruiting activity
- Administration of the end to end HR employee lifecycle processes including but not limited to
- Offer Management, putting together draft employment contract and contract pack
- Raising staff moves - advising other departments such as IT, CRES, Compliance, Legal, Corporate Service and Finance of new joiner confirmed start dates and leavers’ last service dates
- Ensuring initiation of background screening and ensuring screening reports have been received with the background screening provider, as well as Compliance checks
- Preparation of leaver paperwork including leaver calculation for review.
- Timely registration and de-registration submissions to broker for Insurances. Provide support ongoing reporting requirements to the provider
- Opening positions and execute changes of employee records in Workday such as cost centre changes, transfers, terminations, joiners, compensation etc. in a timely fashion
- Management of JUMP set up
- Coordinate the international transfer process on Workday by working closely with the home country HR (where applicable) the destination services and shipping company

**File Management**
- Data maintenance in relation to all employee information, championing data integrity and utilising the system to its full capability. Ensure adequate controls in place to reduce errors.
- Ensure appropriate internal procedures and controls are in line with best practice HR (e.g. SNOW, Outsourcing Procedures, ABC)
- Responsible for the document management processes within HR Services ensuring all files contain documentation in accordance with new joiner/leaver checklists.
- Responsible for all documentation to be maintained in the HR G drive in accordance with the Bank’s procedures
- Compile employee files - Joiners and leavers according to internal HR checklist ready for final review and approval
- Maintain Supplier files in accordance with the HR check list, for HR related outsourcing
- Completion of promotions packs on internal HR folders
- Support the HR Advisor with the management of HR related archiving and records list as per internal policy

**Payroll and Benefits Administration**
- Monthly payroll processing, keep track, collate and record all relevant information related to Payroll (new joiners, leavers, special and out-of-cycle payments, allowances, salary changes, school fees, etc.) and administer the input in an accurate and timely manner, ensuring DEWS is uploaded and paid
- Coordinate any GOSI payment requirements as applicable
- Liaison with London on MUSE on related payroll payments for smooth running of the MUSE payroll

**Learning and Development**
- Coordination of rooms bookings for training courses
- Management of any flight bookings for any overseas training for staff
- Preparation of training materials ahead of training programmes including attendee list and feedback questionnaires.
- Updating the HR training log and provide reports as required.

**General**
- Providing support and service for HR Ops duties, working closely with the HR Analyst and HRBP's of that area to provide a quality service and in various HR projects, providing operations input to business requirements and operational readiness
- Support in the administrative aspects of the Japanese expatriate management including payments for leases, temp accommodations etc
- Provision of Salary certificates and NOCs for employees
- Provide general administration support such as answering telephone calls, dealing with correspondence/letters, updating HR documents, sending replies to applicant, organizing meetin

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