Temporary Administrative Assistant

5 months ago


Ajman, United Arab Emirates Ajman University Full time

**ESSENTIAL DUTIES & RESPONSIBILITIES**:

- Communicates with functional managers, staff members, deans, faculty members, and students; by responding to all their inquiries and satisfying all their needs.
- Establishes viable relationships with external parties and maintain regular contact with AU’s internal and external parties by communicating Dean’s instructions, requirements, and decisions, and briefing her on important issues of interest and feedback.
- Manages Dean’s agenda by prioritizing appointments, scheduling meetings and events, and drafting minutes of meetings, and translating documents (Arabic to English and vice versa).
- Maintaining accurate and up-to-date student records, including academic records and personal information.
- Prepares, reviews and refines progress reports in coordination with related individuals; ensures that deadlines of projects’ completion are met and problems are immediately addressed, resolved and/or reported.
- Maintains organized and easily accessible resources within a highly automated environment; ensuring an accurate and timely flow of incoming and outgoing documents.
- Manage, conduct and communicate all DOS office events preparations and required logistics.
- Attends meetings and updates the Dean on certain matters of interest.
- Produces reports, presentations, analytical summaries and briefing papers.
- Conducts research on specific issues and present the findings to the Dean.
- Performs other different job-related duties as assigned by the Dean.

**QUALIFICATIONS & EXPERIENCE**:

- A bachelor's degree in a relevant field such as education, counseling, or business administration.
- Minimum 5 years of professional experience in a related role, preferably within the higher education environment.

**KNOWLEDGE & SKILLS**:

- Effective management and professional communication skills.
- Demonstrable knowledge of administrative policies, procedures and best practices as applicable to the support services.
- Ability to prioritize the workload in an effective manner; work under pressure within a busy environment and meet tough deadlines.
- Good knowledge of office management practices within a dynamic and highly automated work environment.
- Ability to foster cooperative work relationships within a diverse community that involves multiple internal and external parties.
- Proficiency level in MS. Word, Excel, and PowerPoint.
- Excellent written and verbal communication skills in English and Arabic.
- Good knowledge of budget preparation and fiscal resources management.
- Ability to gather data, conduct research, compile information, and write reports.
- Familiarity with student services programs and regulations.
- The ability to work effectively with a diverse group of students and staff members.

**WORKING CONDITIONS**:

- Work is normally performed in a typical interior/office work environment.
- No or very limited physical effort required.
- No or very limited exposure to physical risk.

**SUPERVISION**:
**Report to**: Dean of Student Services

**Subordinates**: N/A



  • Ajman, United Arab Emirates Ajman University Full time

    **Job Title: Administrative Assistant (Temporary)** **Office/ College: Office of Sustainability** **Reporting to: Sustainability Manager** - The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required...


  • Ajman, United Arab Emirates EduClik Full time

    **Key Responsibilities**: - **Administrative Support**: Assist in scheduling meetings, managing appointments, and preparing materials for presentations. - **Coordination with Staff**: Work closely with teaching staff and administration to coordinate schedules, events, and activities. - **Data Entry & Record Keeping**: Maintain accurate student and staff...


  • Ajman, United Arab Emirates Uniglobe Holding Full time

    _**We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.**_ **Responsibilities**: - Answer and direct...


  • Ajman, United Arab Emirates HG Full time

    We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. **Responsibilities**: - Answer and direct phone...


  • Ajman, United Arab Emirates Posh Fusion Fashion LLC Full time

    Posh Abaya is a luxury brand specializing in exquisite abayas. With a commitment to quality craftsmanship and exceptional customer service, we have established ourselves as a premier destination for discerning customers seeking elegant and contemporary abayas. As we continue to expand our presence and grow our business, we are seeking a dedicated and...


  • Ajman, United Arab Emirates AL JESSOUR BUILDING MATERIALS TRADING Full time

    **Roles and responsibilities**: - General administration and coordination - Updating administrative and HR data base. - Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately. - May assist with payroll functions including processing, answering employee questions, fixing processing errors,...


  • Ajman, United Arab Emirates Jabalsina Medical centre Full time

    Internship Healthcare Finance & Administration Management Application Process: 1. Your updated resume. 2. Relevant details highlighting your qualifications and experiences. **Job Types**: Temporary, Internship Contract length: 3 months

  • Engineering Assistant

    2 months ago


    Ajman, United Arab Emirates Medaad Advance Chemical Solutions Full time

    **Job Objective**: To provide technical and administrative support to the lead engineer by performing various tasks assisting with technical functions as directed. The role also requires proficiency in spoken English to ensure effective communication with different teams and clients. **Key Responsibilities**: 2. File Management and Organization 3....


  • Ajman, United Arab Emirates Tajvand Group of Companies Full time

    Position: Admin Assistant Location: Ajman, UAE We are looking for Admin Assistant having 2/3 years experience in UAE in the same field. **Responsibilities**: - Assist in the preparation of regularly scheduled reports - Develop and maintain a filing system - Submit and reconcile expense reports - Generate reports/Invoices - Follow up with CICPA passes -...


  • Ajman, United Arab Emirates Al Qalmoun Language Institute Full time

    Clarity English Institute is looking for an admin assistant for its Ajman branch as per the below details: **Requirements**: **Education**:Bachelor's degree holder. **Years of experience**: a minimum of 2 years. - Very effective communication skills. - Problem solving and working under pressure. - Organized and a hard worker. **Language Skills**: -...


  • Ajman, Ajman, United Arab Emirates Talent Pal Full time

    At Talent Pal, we are seeking a highly skilled Administrative Assistant to join our team. The successful candidate will be responsible for ensuring the school adheres to all health and safety protocols, overseeing the maintenance of facilities, and collaborating with maintenance teams to ensure timely repairs and upkeep of the school's infrastructure.Key...


  • Ajman, United Arab Emirates Barista vibes cafe Full time

    **Job Title**: Administrative Assistant **Location**:Ajman **Job Description**: **Responsibilities**: - Manage and maintain executives' schedules, appointments, and travel arrangements - Organize and coordinate meetings, conferences, and other events - Draft and proofread correspondence, reports, and presentations - Greet and assist visitors to the...


  • Ajman, United Arab Emirates Media Solutions Full time

    Now Hiring - Administrative and academic assistance (Females Only) For heart of Art training center. - Based in Ajman, UAE - Working hours 9 hours/ day. - Arabic Speaker - Experience 2 years at least - Must have driver's License. - prefer to know MS excel and social media. - Salary: Start from 2,000 AED Send your CV on +961 70 143 903 **Job Types**:...


  • Ajman, United Arab Emirates Luxlab Full time

    Review and maintain written and computer files, plus conduct data entry - Assist in the coordination of administrative functions, including budget, personnel, meetings, and clerical duties - Research and collect information - Assist with all budget activities, including accounting - Help implement new programs, procedures, methods, and systems - Conduct...


  • Ajman, United Arab Emirates Vetco International LLC Full time

    **Qualifications** - **Female 25-35 years old** - Passionate about customer service - Atleast 2 Years of relevant work experience - Excellent communication skills (written and verbal) - Strong attention to detail - Ability to work in a team environment - Self motivated and able to work independently SALARY DISCUSS UPON INTERVIEW. Pay: AED2,500.00 -...

  • Office Assistant

    5 months ago


    Ajman, United Arab Emirates Variety bending Full time

    Looking for a part time office staff or accounts assistant on spouse visa. **Job Types**: Part-time, Temporary **Salary**: AED800.00 - AED1,000.00 per month

  • Student Assistant

    6 months ago


    Ajman, United Arab Emirates Ajman University Full time

    The student assistance is required to contribute to the valuable work being conducted at the Humanities and Social Sciences Research Centre. The primary responsibilities for the student will include: - Assisting in the comprehensive preparation process for the International Conference, ensuring its smooth execution. - Undertaking data entry tasks using...


  • Ajman, United Arab Emirates Al Rayat Decor Full time

    **Job Overview**: We are looking for a proactive and professional Administrative Assistant / Front Desk Officer to manage the day-to-day administrative tasks and ensure the smooth operation of our front desk. This role is crucial in providing exceptional support to both internal teams and external clients, contributing to the overall efficiency and...

  • Office Secretary

    1 month ago


    Ajman, United Arab Emirates Quality Academy Full time

    We are looking for a responsible and proactive Office Secretary & Administrative Assistant to manage our office operations in Ajman Free Zone. You will be working closely with a small team and will play a key role in ensuring the smooth day-to-day operations of the office. **Responsibilities**: - Manage and maintain the office environment and ensure smooth...


  • Ajman, United Arab Emirates AJMAN UNIVERSITY Full time

    Roles and responsibilitiesESSENTIAL DUTIES &RESPONSIBILITIES:Investigates and resolves softwareproblems on AU computer systems; performs software repairs,maintenance, technical assistance, and support on various PC-basedcomputers and peripherals.Provides technicalassistance, support, and troubleshooting in resolving systemcommunications failures and...