Facilities and Admin Coordinator

3 weeks ago


Dubai, United Arab Emirates KOA Real Estate Development LLC Full time

We are seeking a Facilities and Admin Coordinator to join our team.

**Responsibilities**:

- Arrange regular maintenance and PPM/Reactive maintenance for all facilities.
- Inspect all areas, plan for repairs, raise PR's, supervise work, and acknowledge completions.
- Manage the property management CRM, create blanket agreements, and gather invoices of completed works.
- Manage rental contracts, handle tenant requests, and ensure complaints are resolved promptly.
- Create schedules and maintain records of all work, invoices, etc.
- Prepare monthly reports, and snag lists, and manage move-in/move-out processes for tenants.

**Requirements**:

- 3 to 5 years of working knowledge in the facilities field.
- Excellent MS Office skills; ability to prepare neat reports.
- Familiarity with maintenance procedures and a good understanding of RERA rules and regulations.
- Experience with property management software is advantageous.
- UAE experience in the facility management field is preferred.
- Possession of a driving license is preferred (not mandatory).
- Ability to multitask effectively.
- Strong computer skills.


  • Facility Coordinator

    2 months ago


    Dubai, United Arab Emirates VFS Global Full time

    We are seeking highly motivated Admin & Facility Coordinator to join our team. In the role, your primary responsibility will be to provide exceptional service to visa applicants and other visitors. **Key Responsibilities**: - Well experienced in Admin related works & Facilities Management - Admin Vendor Management - Knowledge of Local Procurement - Should...


  • Dubai, United Arab Emirates Reliance Facilities Management Full time

    We are hiring for a FACILITIES COORDINATOR who can join immediately and with the following qualifications: **Facilities Coordinator Requirements**: - Bachelor's or associate degree in project management, engineering or similar. - A completed course in facilities management will be advantageous. - A minimum of 2 years of experience in facility coordination,...


  • Dubai, United Arab Emirates SK Solution Facility Services Full time

    Recruiting now!! Facility Management Admin with UAE Experience 2-3 years in facilities management as coordinator/admin. (Immediate requirement) Accommodation: Live out / on their own Job location: DIP 1 (Dubai Investment Park 1) Scope of Work: 1. Basic FM knowledge : such as raising PRs for AMC’s, Reactive maintenance’s jobs 2. Co-ordinating with...

  • Admin Coordinator

    3 weeks ago


    Dubai, United Arab Emirates K4 Technical Services Full time

    **Job Title: Admin Coordinator for Housekeeping Team** **Company**: K4 Technical Services **Location**: Motor City, Dubai **Industry**: Facility Management **Experience**: 2+ years in UAE **Key Responsibilities**: - Coordinate and manage daily administrative tasks for the housekeeping team. - Maintain accurate records and documentation, including...


  • Dubai, Dubai, United Arab Emirates SK Solution Facility Services Full time

    Recruiting nowFacility Management Admin with UAE Experience 2-3 years in facilities management as coordinator/admin. (Immediate requirement)Accommodation: Live out / on their ownJob location: DIP 1 (Dubai Investment Park 1)Scope of Work:Basic FM knowledge : such as raising PRs for AMC's, Reactive maintenance's jobsCo-ordinating with vendors on acquiring...


  • Dubai, United Arab Emirates Reliance Facilities Management Full time

    We are urgently hiring for a FACILITIES MANAGEMENT COORDINATOR with the following qualifications: - The Facilities Coordinator will provide administrative support to the Facilities Manager and the organization, manage office functions including: Work Order coordination, Security badge and access assignments, database management, daily office operations,...


  • Dubai, Dubai, United Arab Emirates Careland Facilities Management Full time

    Careland Facilities Management is a FM based business in UAE. We currently are focusing on providing soft services to all industries within Dubai. We are looking for a freelancer with their own visa, experience in FM and a client database. DO NOT APPLY WITHOUT THESE REQUIREMENTS.RESPONSIBILITIES: Finding and coordinate between clients and admin to ensure...


  • Dubai, United Arab Emirates Tips And Toes Beauty And Spa Centre LLC Full time

    Work experience as a Facilities Coordinator or similar role - Strong knowledge of facilities management operations - Familiarity with office equipment and security systems - Hands on experience with facilities management software is a plus - Understanding of safety regulations in offices - Well-organized - Sound judgement and the ability to think quickly...

  • Facilities Coordinator

    2 months ago


    Dubai, United Arab Emirates Al Fattan Properties Full time

    **Roles & Responsibilities**: - Assist in coordinating all aspects of facility maintenance, including repairs, preventive maintenance, and inspections. - Collaborate with the Facilities Manager to develop and implement maintenance schedules and procedures. - Monitor and update facility records, including maintenance logs and service contracts. - Coordinate...


  • Dubai, United Arab Emirates Al Fattan Properties Full time

    **Roles & Responsibilities**: - Assist in coordinating all aspects of facility maintenance, including repairs, preventive maintenance, and inspections. - Collaborate with the Facilities Manager to develop and implement maintenance schedules and procedures. - Monitor and update facility records, including maintenance logs and service contracts. - Coordinate...


  • Dubai, Dubai, United Arab Emirates Reliance Facilities Management Full time

    We are urgently hiring for a FACILITIES MANAGEMENT COORDINATOR with the following qualifications:The Facilities Coordinator will provide administrative support to the Facilities Manager and the organization, manage office functions including: Work Order coordination, Security badge and access assignments, database management, daily office operations,...


  • Dubai, Dubai, United Arab Emirates Tips And Toes Beauty And Spa Centre LLC Full time

    Work experience as a Facilities Coordinator or similar role Strong knowledge of facilities management operations Familiarity with office equipment and security systems Hands on experience with facilities management software is a plus Understanding of safety regulations in offices Wellorganized Sound judgement and the ability to think quickly during...

  • Admin Coordinator

    1 week ago


    Dubai, Dubai, United Arab Emirates K4 Technical Services Full time

    Job Title: Admin Coordinator for Housekeeping TeamCompany: K4 Technical ServicesLocation: Motor City, DubaiIndustry: Facility ManagementExperience: 2+ years in UAEKey Responsibilities: Coordinate and manage daily administrative tasks for the housekeeping team. Maintain accurate records and documentation, including attendance, schedules, and inventory. Assist...

  • Facilities Coordinator

    2 months ago


    Dubai, United Arab Emirates Tips And Toes Beauty And Spa Centre LLC Full time

    Work experience as a Facilities Coordinator or similar role - Strong knowledge of facilities management operations - Familiarity with office equipment and security systems - Hands on experience with facilities management software is a plus - Understanding of safety regulations in offices - Well-organized - Sound judgement and the ability to think quickly...

  • Facilities Coordinator

    23 hours ago


    Dubai, United Arab Emirates Tips And Toes Beauty And Spa Centre LLC Full time

    Work experience as a Facilities Coordinator or similar role - Strong knowledge of facilities management operations - Familiarity with office equipment and security systems - Hands on experience with facilities management software is a plus - Understanding of safety regulations in offices - Well-organized - Sound judgement and the ability to think quickly...

  • Facilities Management

    2 weeks ago


    Dubai, United Arab Emirates Reliance Facilities Management LLC Full time

    The Facilities Coordinator will provide administrative support to the Facilities Manager and the organization, manage office functions including: Work Order coordination, Security badge and access assignments, database management, daily office operations, coordination of budgeting/accounting systems, maintaining office records, and providing general support...

  • Facilities Coordinator

    2 months ago


    Dubai, United Arab Emirates Parisima Talent Full time

    Professional certification or license in facilities management or engineering.Proven experience with a minimum of 4 years of experience as FM Coordinator / FM Admin / Facilities management coordinator in Soft facilities management.Demonstrated ability to effectively supervise and motivate a diverse team.Experience working in Retail, Hospitality, Aviation,...


  • Dubai, United Arab Emirates Parisima Talent Full time

    Professional certification or license in facilities management or engineering.Proven experience with a minimum of 4 years of experience as FM Coordinator / FM Admin / Facilities management coordinator in Soft facilities management.Demonstrated ability to effectively supervise and motivate a diverse team.Experience working in Retail, Hospitality, Aviation,...


  • Dubai, Dubai, United Arab Emirates Tips And Toes Beauty And Spa Centre LLC Full time

    Work experience as a Facilities Coordinator or similar role Strong knowledge of facilities management operations Familiarity with office equipment and security systems Hands on experience with facilities management software is a plus Understanding of safety regulations in offices Wellorganized Sound judgement and the ability to think quickly during...


  • dubai, United Arab Emirates Parisima Talent Full time

    Professional certification or license in facilities management or engineering.Proven experience with a minimum of 4 years of experience as FM Coordinator / FM Admin / Facilities management coordinator in Soft facilities management.Demonstrated ability to effectively supervise and motivate a diverse team.Experience working in Retail, Hospitality, Aviation,...