Facilities Management Coordinator
6 months ago
We are urgently hiring for a FACILITIES MANAGEMENT COORDINATOR with the following qualifications:
- The Facilities Coordinator will provide administrative support to the Facilities Manager and the organization, manage office functions including: Work Order coordination, Security badge and access assignments, database management, daily office operations, coordination of budgeting/accounting systems, maintaining office records, and providing general support services for the divisional staff.
- The Facilities Coordinator, under the supervision of the Facilities Manager, will manage all outside contractors in support of the Facilities Department, including maintaining records and contracts, coordinating project activities, and providing scheduling support
**Essential Job Functions**:
- Assist the operation manager in day to day operations
- Documented violation to inform HR for all facility issues related to employees
- CAFM implementation and regular coordination with the FM software vendor on teething problems in the implementation
- Generation of reports related to overdue jobs which could be due to materials procurement, manpower
- Preparation of MMR’s for FM AMC sites
- Calling up vendors for getting quotes/specifications related to specific ADHOC jobs
- Preparation/review of quotes/contracts/agreements
- Quotation approval follow ups with client and updates in the Quotation tracker
- Getting service reports/overtime details from site supervisors/technicians for the preparation of Weekly reports.
- Maintain strong working relationships with our vendors
- Review purchasing agreements with vendors and maintain open lines of communications with those vendors
- Follows HSE (Health, Safety and Environmental) procedure implemented by company rules and procedures
- Contract related communication with vendors.
- Cash Advance will be prepared by self for any ADHOC works whenever required with line approval from Management.
- WCR’s prepared and shared for invoicing purpose and recorded in the Tracker.
- Documenting processes and keeping maintenance records.
- Monitoring maintenance budget spending.
- Set up, maintain, and organize department's central files, information, filing, and messages.
- Drivers log in and time sheet everyday for all vehicles
**Facilities Coordinator Requirements**:
- Bachelor's or associate degree in project management, engineering or similar.
- A completed course in facilities management will be advantageous.
- A minimum of 2 years of experience in facility coordination, project management, or real estate.
- Proficiency in Facilities Management (FM) software.
- Extensive experience in building and equipment maintenance.
- Advanced knowledge of maintenance planning and schedules and building safety regulations and security protocols.
- Ability to respond to building emergencies.
- Proficient in office software, such as Microsoft Word, Excel, and Outlook Express.
- Excellent organizational, communication and customer service skills.
- Has the ability to do multi task
- Driving License is an advantage
**Salary**: AED5,000.00 per month
**Experience**:
- FM Coordinator: 2 years (required)
- CAFM Administration: 2 years (required)
-
Facilities Coordinator
6 months ago
Dubai, United Arab Emirates Reliance Facilities Management Full timeWe are hiring for a FACILITIES COORDINATOR who can join immediately and with the following qualifications: **Facilities Coordinator Requirements**: - Bachelor's or associate degree in project management, engineering or similar. - A completed course in facilities management will be advantageous. - A minimum of 2 years of experience in facility coordination,...
-
Facilities Management
6 months ago
Dubai, United Arab Emirates Reliance Facilities Management LLC Full timeThe Facilities Coordinator will provide administrative support to the Facilities Manager and the organization, manage office functions including: Work Order coordination, Security badge and access assignments, database management, daily office operations, coordination of budgeting/accounting systems, maintaining office records, and providing general support...
-
Facility Management Supervisor
1 month ago
Dubai, United Arab Emirates Tasleeh Facilities management Full time**Key Responsibilities**: - **Facility Oversight**: - Manage the overall operation and maintenance of the facility, ensuring it is functional, safe, and compliant with regulations. - Conduct regular inspections of the facility and grounds to identify maintenance needs and ensure compliance with safety and building codes. - **Team Management**: - Supervise...
-
Assistant Facilities Manager
2 weeks ago
Dubai, United Arab Emirates OCS Facilities Management Full time**Job Overview**: As an Assistant Facilities Manager, you will play a key role in managing TFM contracts, overseeing both soft and hard services, and ensuring smooth and efficient operations. You will support the Facilities Manager in day-to-day management, supervise multiple teams, and ensure that KPIs, service levels, and safety standards are consistently...
-
Facility Supervisor
4 months ago
Dubai, United Arab Emirates Facilico Facilities Management Full timeFacilico is looking for a Facility supervisor to join us. **Job purpose** Supervising and coordinating the day-to-day maintenance and support of buildings, grounds, and facilities systems **Job description** - To act as the primary point of contact between the facility management team soft/hard services including security personnel, vendor, contractors,...
-
Facilities Management Supervisor
6 months ago
Dubai, United Arab Emirates Upgrade Facilities Management Services LLC Full time**About Us**: UpGrade FMS is a up-and-coming facility management services dedicated to providing exceptional, long-lasting, functionable and productive facilities. We are currently seeking a highly motivated and skilled Facilities Management Supervisor to join our dynamic team. **Responsibilities**: - Supervision and Team Leadership - Maintenance...
-
Facility Coordinator
6 months ago
Dubai, United Arab Emirates Ejadah Asset Management Group Full timeUrgent requirement for Facility Coordinator position. Must have 3 - 5 years of relevant experience in Facility Management industry. **Salary**: AED 4000 - AED 4400 Location: Abu Dhabi Pay: AED3,500.00 - AED4,400.00 per month **Experience**: - Facility Management: 4 years (required) - Facility Coordinator: 3 years (required)
-
Fm Supervisor
7 months ago
Dubai, United Arab Emirates OCS Facilities Management Full time**Key Responsibilities**: - **Supervise and Oversee**: Lead the facilities management team, overseeing daily operations, maintenance, and repairs of the healthcare facility, ensuring a safe, secure, and efficient environment for both patients and staff. - **Compliance and Safety**: Ensure compliance with health and safety standards, regulatory requirements,...
-
Facility Coordinator
2 months ago
Dubai, United Arab Emirates Ejadah Asset Management Group Full timeUrgent requirement for Facility coordinator position. Must have 3 - 5 years of relevant experience in facility management industry. **Salary**: AED 4000 - AED 5000 Location: Dubai, UAE Pay: AED4,000.00 - AED5,000.00 per month **Experience**: - Facility Coordinator: 3 years (required)
-
Fm Coordinator
6 months ago
Dubai, United Arab Emirates Facilities Management Company Full time1. Bachelor's degree and with facilities management work experience 2. Good knowledge of Excel, Outlook, Word, and PowerPoint. 3. Extensive use of computerized maintenance management systems. 4. Must have strong interpersonal skills and ability to work in a team environment. 5. Responsibility for follow-up on actions with various team/projects. 6. High...
-
Fm Coordinator
3 months ago
Dubai, United Arab Emirates Facilities Management Company Full time1. Bachelor's degree and with facilities management work experience 2. Good knowledge of Excel, Outlook, Word, and PowerPoint. 3. Extensive use of computerized maintenance management systems. 4. Must have strong interpersonal skills and ability to work in a team environment. 5. Responsibility for follow-up on actions with various team/projects. 6. High...
-
Trainer - Soft Facilities Management
6 months ago
Dubai, United Arab Emirates Maisaloon Star Facilities Management L.L.C Full time**Job Summary**: As a Soft Facilities Management Trainer, you will play a pivotal role in developing and delivering comprehensive training programs aimed at enhancing the skills and competencies of facilities management personnel. This role encompasses the design, implementation, and assessment of soft skills training initiatives, focusing on areas such as...
-
Facility Coordinator
8 months ago
Dubai, United Arab Emirates Stratum Owners Association Management Full time**Full Job Description** **Qualifications** Bachelors in facility management, engineering, or relevant field Well-versed in technical/engineering operations and facilities management best practices Knowledge of basic accounting and finance principles Excellent verbal and written communication skills Excellent organizational and leadership skills Good...
-
Total Facilities Management Supervisor
6 months ago
Dubai, United Arab Emirates Maisaloon Star Facilities Management L.L.C Full timeWe are one of the leading Total Facilities Management service providers in the UAE. Established in 1993, we grew and are now operating in all the Emirates with an employee strength over 5000 personnel. We’re a team of professionals consistently delivering the highest quality total facilities management services all the time customized to meet your...
-
Facility Coordinator
4 months ago
Dubai, United Arab Emirates Gulf Jobs Hunt Consultant Full time**Job Title**: Facility Coordinator **Location**: UAE **Experience**: 3-4 Years in the UAE **License**: Valid UAE Driving License **Key Responsibilities**: - Oversee daily facility operations, including maintenance, repair, and security. - Coordinate with vendors and service providers for routine maintenance and emergency repairs. - Ensure compliance...
-
Coordinator - Facility Management
6 months ago
Dubai, United Arab Emirates Zurich Electro Mechanical LLC Full timeZurich Electro Mechanical company looking for an experienced coordinator for their IFM division. Job Location : Dubai Join : Immediate Should have depth knowledge about tendering and facility operations. Applicant with Electrical or Mechanical Engineering background have highest priority. **Salary**: AED3,000.00 - AED4,500.00 per...
-
Facility Coordinator
6 months ago
Dubai, United Arab Emirates Zurich Electro Mechanical Full timeZurich Electro Mechanical company looking for an experienced facility coordinator to their IFM division. Job Location : Dubai Join : Immediate Should have depth knowledge in tendering and facility operations. Applicant with Electrical or Mechanical Engineering background have highest priority. **Salary**: AED3,000.00 - AED4,000.00 per month Ability to...
-
Facilities Coordinator
4 weeks ago
Dubai, United Arab Emirates Parsons Full timeParsons is looking for an amazingly talented **Facilities Coordinator **to join our team! In this role you will get to **Performs more difficult and/or complex facilities maintenance assignments within a building complex. Performs a variety of routine facilities maintenance assignments within a building complex **. **What You'll Be Doing**: - Overseeing...
-
Facility Coordinator
7 months ago
Dubai, United Arab Emirates Align Staffing Solutions Full time**Responsibilities**: - Coordinate and oversee daily facility operations, ensuring efficient maintenance, security, and cleanliness. - Utilize call center expertise to manage tenant and client inquiries, resolving issues promptly and maintaining strong communication.Monitor and manage facility budgets, vendor contracts, and maintenance schedules. -...
-
Facilities Coordinator
2 months ago
Dubai, United Arab Emirates Dubai Euro Group Full time**Role Description** The Facilities Coordinator will be responsible for day-to-day facilities operations, facility management, communication with tenants, customer service, and budgeting, equipment maintenance, preventive maintenance, and managing maintenance activities on a day-to-day basis. **Qualifications**: - Facilities Operations and Facility...