Executive Secretary to CEO
6 months ago
**Job Description: Executive Secretary**
**Position Overview**:*
As an Executive Secretary, you will provide high-level administrative support to top executives in a company or organization. Your role will involve managing schedules, coordinating meetings and events, handling correspondence, and performing various administrative tasks to ensure the smooth operation of the executive's office.
- **Gender**:Preferably Male.
- **Nationality**:Preferably Arab.
- **Salary**: Between 5k - 7k AED.
**Responsibilities**:*
1. *Calendar Management:*
Maintain and organize executive calendars, scheduling meetings, appointments, and travel arrangements.
2. *Communication:*
3. *Meeting Coordination:*
Arrange and coordinate meetings, conferences, and events, including preparing agendas, taking minutes, and ensuring necessary resources are available.
4. *Documentation:*
Prepare and edit correspondence, reports, presentations, and other documents on behalf of the executive.
5. *Information Management:*
Maintain and update confidential files, databases, and records.
6. *Travel Arrangements:*
Coordinate travel logistics, including booking flights, hotels, and transportation for business trips.
7. *Expense Management:*
Track and reconcile expenses, prepare expense reports, and process invoices.
8. *Office Management:*
Oversee the smooth operation of the executive's office, including ordering supplies, coordinating maintenance, and handling administrative tasks as needed.
9. *Relationship Management:*
Liaise with internal and external stakeholders, including clients, partners, and team members, on behalf of the executive.
10. *Special Projects:*
Assist with special projects and initiatives as assigned by the executive, contributing to the overall efficiency and effectiveness of the executive's office.
**Qualifications**:*
1. *Experience:*
Previous experience in a similar administrative role, preferably supporting C-level executives or senior management.
2. *Organizational Skills:*
Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
3. *Communication Skills:*
Strong written and verbal communication skills, with the ability to interact professionally with individuals at all levels.
4. *Attention to Detail:*
Meticulous attention to detail and accuracy in all tasks, from scheduling meetings to preparing documents.
5. *Discretion:*
Ability to handle sensitive and confidential information with discretion and professionalism.
6. *Technology Proficiency:*
7. *Adaptability:*
Flexibility to adapt to changing priorities and work effectively under pressure.
8. *Team Player:*
Collaborative attitude and the ability to work effectively as part of a team, providing support to colleagues when needed.
9. *Professionalism:*
Maintain a professional demeanor and represent the executive and the organization in a positive manner at all times.
**Education**:*
A bachelor's degree in business administration, office management, or a related field is preferred, but relevant work experience may be considered in lieu of formal education.
**Salary**: AED5,000.00 - AED7,000.00 per month
**Experience**:
- Executive Secretary: 5 years (required)
Ability to Commute:
- Abu Dhabi (required)
Ability to Relocate:
- Abu Dhabi: Relocate before starting work (required)
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