CEO Assistant Female

4 months ago


Abu Dhabi, United Arab Emirates Headway General Contracting L.L.C Full time

**Role Description**:
As the Personal Assistant to the CEO, you will provide high-level administrative support to the CEO, ensuring smooth daily operations. Your role involves handling confidential information, managing schedules, coordinating meetings, and acting as a liaison between the CEO and other departments or external stakeholders. Your role requires you to be highly organized, proactive, and possess strong communication skills, with the ability to anticipate the CEO's needs and address them promptly.

**Key Responsibilities**:
**1. Administrative Support**:

- Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
- Prepare meeting agendas, minutes, and follow-up actions.
- Draft, review, and manage correspondence, reports, and presentations on behalf of the CEO.
- Organize and maintain files and documents, ensuring confidentiality.

**2.Communication**:

- Liaise with internal and external stakeholders, including clients, investors, and partners.
- Coordinate communication between the CEO and other executives or departments.

**3.Travel Management**:

- Arrange domestic and international travel itineraries, including flights, accommodations, and ground transportation.
- Prepare detailed travel briefs, including agendas and background information for meetings.

**4. Project Coordination**:

- Assist in the planning and execution of special projects, events, or company initiatives as directed by the CEO.
- Track project timelines, deliverables, and budgets, providing regular updates to the CEO.

**5.Office Management**:

- Ensure the executive office is well-organized and equipped with necessary supplies.
- Manage office expenses and budgets related to the CEO's activities.
- Coordinate with facilities and IT for any office needs or issues.

**6.Confidentiality & Discretion**:

- Handle sensitive information with the utmost confidentiality.
- Maintain a high level of discretion in all interactions and communications.

**Qualifications**:
**Education**:
Bachelor’s degree in Business Administration, Communications, or a related field.

**Experience**:
Minimum of 2 years of experience as a PA, Executive Assistant, or similar role, preferably in the real estate, hospitality, or holiday homes industry.

**Skills**:

- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to multitask and prioritize workload in a fast-paced environment.
- High level of professionalism and attention to detail.
- Proactive, with the ability to anticipate needs and take initiative.
- Ability to work independently and as part of a team.

**Experience**:

- Admin / Secretarial: 2 years (required)

**Location**:

- Ability to Commute: Abu Dhabi: (required)



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