Executive Assistant to CEO
2 weeks ago
**Job Title**:
**Assistant to the CEO (Accounting & Secretarial - LADY)**
**Key Responsibilities**:
**Executive Assistance**:
- **Manage the CEO’s Schedule**:
- Coordinate meetings, appointments, and travel arrangements for the CEO, ensuring efficient time management.
- **Correspondence Management**:
- **Meeting Support**:
Prepare meeting agendas, take minutes, and follow up on action items to ensure timely completion.Assist in preparing presentations, reports, and other documents required by the CEO for internal and external stakeholders.**Office Administration**:
- **Presentation and Report Preparation**:
- **Document Management**:
- Organize and maintain company records, contracts, and sensitive information with confidentiality and accuracy.
- **Procurement Assistance**:
Help in purchasing supplies, managing vendor relationships, and overseeing inventory for the office.
- **Project Coordination**:
Assist the CEO in managing various fit-out projects by coordinating with internal teams and external contractors to ensure deadlines and quality standards are met.Assist with on boarding new employees, handling payroll processes, and coordinating team-building events or meetings.**Accounting Support**:
- **Human Resources Support**:
- Maintain and update records, including ledgers, invoices, and receipts.
- Process accounts payable and receivable.
- Reconcile bank statements and track expenses.
- Prepare VAT Filing
- Assist in budget preparation for the projects
**Requirements**:
- **Education**:
- A degree in Business Administration, Accounting, or a related field.
- **Experience**:
3+ years of experience in an executive assistant, administrative, or accounting role. Previous experience in the fit-out or construction industry is a plus.
- **Technical Skills**:
Proficiency in MS Office (Word, Excel, PowerPoint), accounting software (QuickBooks,)Strong written and verbal communication skills with the ability to manage internal and external correspondence professionally.Exceptional organizational skills with the ability to multitask and prioritize tasks under pressure.A keen eye for detail, especially when handling financial data, documents, and contracts.Ability to work independently, anticipate challenges, and offer solutions proactively.
- **Communication**:
- **Organizational Skills**:
- **Attention to Detail**:
- **Problem-solving**:
**Nice to Have**:
- Knowledge of **fit-out project management** processes.
- Experience with **HR duties** such as recruitment or payroll processing.
**How to Apply**:
**Experience**:
- Construction: 1 year (preferred)
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