Executive Secretary/office Manager Female

1 month ago


Abu Dhabi, United Arab Emirates Headway Contracting Full time

Executive Secretary To The CEO Plays A Critical Role In Providing Comprehensive Administrative And Secretarial Support To The Chief Executive Officer. This Role Involves Managing The CEO's Schedule, Coordinating High-Level Meetings, Handling Confidential Correspondence, And Contributing To The Smooth Functioning Of The Executive Office.

**Key Responsibilities**:

- Assist in managing the CEO's office, including supplies, equipment, and facilities.
- Collaborate with various departments to address office-related needs and arrangements
- Make complex travel arrangements, including international travel, accommodations, transportation, and itinerary planning.
- Prepare detailed travel itineraries and ensure smooth travel logistics.
- Collect, analyze, and synthesize data to prepare reports, presentations, and briefings for the CEO.
- Assist in creating visual aids and summaries for effective communication.
- Organize and coordinate high-level meetings, conferences, and events, both internally and externally.
- Prepare agendas, documents, and presentations for meetings and briefings.
- Handle incoming and outgoing communication, ensuring timely responses and follow-ups.

**Qualifications and Skills**:

- Proven experience as an Executive Secretary or similar role supporting top-level executives.
- Exceptional organizational and time management skills.
- Strong communication, interpersonal, and problem-solving abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- High degree of professionalism and discretion when handling sensitive information.
- Attention to detail and ability to manage multiple tasks and priorities.
- Flexibility to adapt to changing schedules and priorities.
- Positive attitude, proactive mindset, and strong work ethic.
- Ability to work independently and collaboratively in a fast-paced environment.

**Job Type**: Full-time

Ability to Relocate:

- Abu Dhabi : Relocate before starting work (required)

**Language**:

- English & Arabic (required)


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