Executive Assistant to The CEO
2 weeks ago
We are looking to hire **Executive Assistant (Female) to the CEO (Spanish speaking)** with minimum 3 years of experience into similar background.
**Responsibilities**:
- To act as a first point of contact dealing with correspondence and phone calls
- To proactively manage and coordinate the diary of the Chief Executive by prioritizing and arranging internal and external meetings, ensuring appropriate briefing papers are prepared and provided.
- Plan and organize travel and accommodation when required.
- To provide full personal assistant support by dealing with all correspondence and calls, drafting routine letters to a high standard, minute meetings, taking messages and other administrative tasks as required to support the Chief Executive.
- To service meetings of the Senior Management Team by drafting and collating papers and reports, preparing manageable agendas, taking minutes, and following up on actions points.
**Requirements**:
- Excellent, administrative skills including the ability to identify administrative needs and develop and maintain appropriate systems to meet them.
- Experience of managing and planning projects, conferences, and events.
- Ability to take accurate minutes, including being able to interpret and sum up complex discussions concisely.
- Ability to draft routine correspondence and reports.
- Ability to maintain accuracy and attention to detail.
- Good negotiation skills.
- Excellent interpersonal and communication skills including diplomacy.
- Excellent time management skills with the ability to manage multiple priorities and deadlines.
- Excellent knowledge of Microsoft Office
Ability to commute/relocate:
- Dubai: Reliably commute or planning to relocate before starting work (required)
**Experience**:
- Microsoft Office: 2 years (preferred)
License/Certification:
- Professional In Human Resources (preferred)
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