Executive Assistant to CEO

3 days ago

Dubai, United Arab Emirates Cartlow Full time

We are seeking a highly skilled and organized Executive Assistant to provide administrative support to the CEO. You will be responsible for organizing and coordinating various activities, ensuring efficient workflow, and maintaining confidentiality.

**Responsibilities**
- **Coordination**: Responsible for scheduling & coordinating meetings with potential investors and strategic partners. Your goal is to optimize the CEO's calendar for fundraising, partnership, and press-related activities.
- **Preparation**: Assisting in the preparation of materials and documents needed for fundraising pitches and business meetings will be a key aspect of the role. This includes pitch decks, financial reports, business proposals, and presentations.
- **Research**: Conducting market research & gathering information about potential prospects & partnership opportunities aligned with the company's goals.
- **Follow-ups**: Assist with follow-up communications, including sending thank-you notes & addressing any additional information requested by investors, employees, or business partners.
- **Data Management**: Maintaining a comprehensive database of contacts, investors, and business partners is crucial. Properly recording all interactions and communications for future references.
- **Event Planning**: You will play a key role in planning, organizing and executing events such as Seamless, GITEX, etc.
- **Networking**: You will help the CEO expand the professional network by connecting with potential investors, donors, or key stakeholders.
- **Liaison**: Acting as a liaison between the CEO and the fundraising team, as well as the CEO’s direct reports and Head of Departments.
- **Performance Tracking**: Keeping track of partnership performance metrics (headhunting, onboarding & acting as account manager for these partnerships), working closely with the commercial team & reporting relevant data to the CEO for assessment.
- **Calendar / Time Management**: Managing the CEO's calendar, scheduling appointments, and optimizing time efficiency.
- **Travel Arrangements**: You will be responsible for planning and arranging travel logistics for the CEO, including flights, accommodation, and ground transportation.
- **Expense Management**: Overseeing the CEO's personal expenses, reimbursements, and financial matters with attention to proper documentation and compliance.
- **Support**: Providing support to the CEO, if required, in organizing events or addressing related matters.

**JOB REQUIREMENTS**:

- Proficiency in English and Arabic is a must.
- Proven experience as an EA or in a similar support role for senior executives.
- Exceptional organizational and time management skills.
- Strong written and verbal communication abilities.
- Proficiency in conducting research and gathering relevant information.
- Ability to work with a high level of discretion and confidentiality.
- Familiarity with event planning and coordination is a plus.
- Proficiency in using MS Office software (Word, PowerPoint, Excel).
- A proactive and adaptable approach to problem-solving.

**Salary**: AED7,000.00 - AED8,000.00 per month

Ability to commute/relocate:

- Dubai: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (preferred)

**Experience**:

- Executive Assistant: 4 years (preferred)
- investment hunting: 2 years (preferred)

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