Administrative Coordinator

4 days ago


Dubai, Dubai, United Arab Emirates ManpowerGroup Middle East Full time

Our company, ManpowerGroup Middle East, is seeking an Administrative Assistant / Executive Assistant to be based in Dubai, UAE.

The successful candidate will play a vital role in the smooth operation of our office by supporting various administrative tasks and ensuring efficient communication across departments. This position requires strong organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously.

Key Responsibilities:
  • Answering and directing phone calls, emails, and other correspondence to the appropriate team members.
  • Organizing and scheduling meetings, appointments, and travel arrangements.
  • Preparing reports, memos, invoices, letters, and other documents.
  • Maintaining filing systems, both digital and physical, for easy retrieval and archiving.
  • Assisting with office management tasks, including ordering supplies and managing office equipment.
  • Managing calendars and meeting schedules for the CEO. Supporting the CEO with any admin requests or personal requests.
  • Coordinating internal communication and ensuring all necessary information is distributed promptly.

As an HR Generalist, you will support the onboarding process for new employees, including necessary paperwork and workspace setup.

You will also assist with the offboarding process for employees exiting the company.

Qualifications:
  • High school diploma or equivalent; additional qualifications as an Administrative Assistant.
  • Proven experience as an administrative assistant or in a related field; 2-3 years of relevant experience is an asset.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software.
  • Strong written and verbal communication skills.
  • Ability to multitask, prioritize, and manage time efficiently.
  • Attention to detail and problem-solving skills.
  • Excellent organizational and planning skills.
  • Ability to work both independently and in a team.


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