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Administrative Coordinator

1 week ago

Dubai, Dubai, United Arab Emirates Novozymes AS, part of Novonesis Group Full time

At Novozymes A/S, part of Novonesis Group, we are seeking a highly organized and proactive Administrative Coordinator to join our dynamic team.

This role is ideal for someone who thrives in a fast-paced environment, embraces multitasking, thinks independently, and possesses a sharp eye for detail. You will play a crucial role in providing essential administrative support to the office while actively contributing to the planning and execution of impactful projects and events.

Key Responsibilities:

  1. Facilitate the effective management of day-to-day administrative operations within the office.
  2. Develop, review, and improve administrative systems, policies, and procedures.
  3. Ensure all equipment is working and properly maintained, and support IT team.
  4. Manage schedules and deadlines for business operations tasks aligned with the Country Manager.
  5. Oversee facilities services with external providers, maintenance activities, and tradespersons (e.g. electricians).
  6. Supervise office inventories via Office Assistant.
  7. Responsible for general office stationery printing e.g. business cards, brochures etc.
  8. Responsible for general announcements for Dubai office to external customers & distributors, in relation to holiday announcements & others, in alignment with Country Manager.
  9. Support Business teams with organizing business reviews with Distributors.
  10. Ensure travel calendar is updated by colleagues in the office.
  11. Prepare PowerPoint presentations as required by the Country Manager and statements/letters, as required for the office.
  12. Ensure NDAs, Supplier and Distributor contracts are well coordinated.
  13. Maintain organized digital and physical filing systems.
  14. Monitor, coordinate, and track assigned projects related to business operations.
  15. Support activities and events for the Dubai office, where support is required in forms of printing, travel arrangements, and related tasks.

To Succeed in the Role:

  1. Must have proven experience in administrative support, project coordination, and/or event planning, minimum 5 years.
  2. Must have experience in creating presentations in PowerPoint.
  3. Strong organizational and multitasking abilities.
  4. Excellent written and verbal communication skills.
  5. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  6. Knowledge of using Project management tools would be an advantage.
  7. Ability to work independently and handle confidential information with discretion.
  8. Strong attention to detail and problem-solving skills.
  9. Experience in budget management and vendor coordination is a plus.