Administrative Assistant/secretary

5 months ago


Abu Dhabi, United Arab Emirates Divex Marine Contracting Full time

**Administrative Assistant Responsibilities**:

- Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications.
- Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
- Answering or directing inquiries.
- Prepares reports by collecting and analyzing information.
- Secures information by completing database backups.
- Provides historical reference by developing and utilizing filing and retrieval systems and recording meeting discussions.
- Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; and verifying receipt of supplies.
- Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer’s instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; and evaluating new equipment and techniques.
- Provides administrative support to ensure efficient operation of office.
- Answers phone calls, schedules meetings and supports visitors.
- Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
- Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.
- Supports team by performing tasks related to organization and strong communication.
- Provides information by answering questions and requests.
- Contributes to team effort by accomplishing related results as needed.
- Manages office operations alongside the managing director.
- Makes improvements to increase efficiency and save money.
- Pays, utilities, and vendor invoices on time.
- Handles bookkeeping for office-related income and expenses.
- Orders office supplies and equipment.

**Administrative Assistant Requirements**:

- Associate’s Degree in a related field.
- Prior administrative experience.
- Excellent computer skills, and IT knowledge.
- Attention to detail.
- Multilingual may be preferred.
- Desire to be proactive and create a positive experience for others.

**Salary**: AED3,000.00 - AED3,500.00 per month

Ability to commute/relocate:

- Abu Dhabi: Reliably commute or planning to relocate before starting work (required)



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