Secretary/personal Assistant
8 months ago
We are looking for **Secretary/ Personal Assistant** to join our interior design company in Abu Dhabi.
**Responsibilities**:
- Provide overall Secretarial administration to support daily operations.
- Responsible for creating reports, archiving materials, managing files, and ensuring that documents are accessible to all departments.
- Strong organizational skills with the ability to multitask, solve problems, and make effective decisions.
- Highly self-directed and motivated with the ability to work independently.
- Efficiently prepare and manage documents for client submission.
- Oversee the organization, filing, storage, and retrieval of both electronic and physical documents.
- Answer and screen phone calls, redirecting them as needed.
- Manage the workflow for new documents and revisions.
- Maintain both electronic and paper records, ensuring they are well-organized and easily accessible.
- Prior experience as a document controller on project sites is required.
- Conduct research and prepare reports or presentations as needed.
- Demonstrated experience as an executive secretary or in a similar administrative role.
- Proficiency in MS Office and back-office software, such as ERP systems.
- Solid understanding of office management, basic accounting procedures, and technical terminology related to the industry.
- Prepare and deliver data reports accurately and in a timely fashion to various stakeholders.
- Excellent skills in preparing submittals, logs, transmittals, NOCs, contract agreements, service agreements, etc.
- Follow up on and expedite priority items with managers, engineers, consultants, and contractors.
- Coordinate with consultants and contractors to send and receive reports, drawings, submittals, and address other pending issues.
- A degree in business administration or a related field.
- At least five years of experience in the UAE, preferably in construction projects.
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