L&d Administrator

1 day ago


Dubai, United Arab Emirates Al-Futtaim Full time

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United A”rab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organisation to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.

By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day.

**About the Role**

We are seeking a highly capable and motivated **L&D Administrator **to be responsible for the efficient functioning of Al Futtaim Automotive Talent Centre including all aspects of the training/meetings logistics, site events, office systems, suppliers, and customers by ensuring the daily tasks are thoroughly performed.

**Job Summary**

**The L&D Administrator **will be responsible to manage all communications of the Talent Centre, liaising with participants and facilitators, the training delivery/calendar, booking of the venue, collecting attendance, and validating training records to be uploaded in LMS. Additionally, learning material deployment and reporting on the learning/certification progress are a major part of this role.

**Job Duties**
- Provide general administrative support to the Talent Centre and L&D team, such as preparing correspondence, minutes, forms, monthly training reports and other documents
- Manage all administrative processes supporting employees training enrolment and maintaining up-to-date database
- Arrange and manage internal and regional training events administration end-to-end, including accommodation booking, catering, room booking, and travel as required
- Act as focal point and manage the training calendar of the Talent Centre liaising with facilitators/ participants to align their availability for trainings, workshops and events
- Liaise contracts with vendors, creating and following up on purchase orders, ensuring timely approval
- Oversee and manage purchase orders, ensuring timely approval, goods receipting and tracking
- Ensure feedback collection mechanisms of all activities are deployed in a timely manner
- Prepare weekly, monthly, quarterly, and ad-hoc reports
- Ensure functioning of the facility and rise timely requests when maintenance, repairs and interventions are required
- Deploy, test, and assign learning solutions on SuccessFactors LMS

**About the Requirements**
- Bachelor’s Degree in HR preferred
- Minimum 2 yrs. experience in administrative role in L&D
- Experience working with data, creating reports and dashboards
- Exemplary customer service
- Computer and Technology literate
- Excellent presentation skills (written and verbal English)
- Strong Analytical skills
- Finance qualification is an advantage
- SAP experience is an advantage


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