Executive Assistant to CEO

5 months ago


Dubai, United Arab Emirates INVENT GROUP OF COMPANY Full time

**Role Overview**:As an Executive Secretary with Marketing Experience, you will play a crucial role in supporting our executive team and enhancing the efficiency of our operations. Your primary responsibility will be to provide top-notch administrative support to our executives while utilizing your marketing expertise to contribute to our promotional strategies.

**Responsibilities**:
1. Organize meetings and managing databases.

2. Willing to work on demand asper the job requirement

3. Willing to work under pressure..

4. Monitor and ensure that the reception area is kept tidy and projects a business
- like image.

5. Collect and distribute all incoming mail and courier items.

6. Manage & Assist in General Office administration.

7. Manage & Assist in the coordination of ad-hoc company functions/events

8. Manage & Assist in any ad-hoc duties, projects, and activities as and when required.

9. Provide full admin support to the team and department.

10. Perform data-entry, documentation, printing, and filling duties.

11. Organizing and maintaining the CEO’s diary and making appointments.

13. Dealing with CEO’s personal matters including flights, banking, family, housing and other private matters.

14. Book transport and accommodation.

15. Organize company events, conferences etc.

16. Order stationery and furniture.

17. Deal with correspondence, complaints, and queries.

18. Prepare letters, presentations, and reports.

19. Supervise and monitor the work of administrative staff and all department heads and projects sites.

20. Manage office budgets.

21. Liaise with staff, suppliers, clients, consultants, and all other stakeholders.

22. Implement and maintain procedures/office administrative systems.

23. Delegate tasks to junior employees, or any staff as and when required on my behalf.

24. Attending meeting with senior management.

25. Managing HE administrative work companies and business.

26. Prepare minutes of meeting for the meetings and follow up on all points agreed thereafter.

27. Supervise, manage, and direct the marketing strategies, campaigns and branding along with internal and external communications.

28. Manage all works required for SDC.

29. Concept feasibility study, market research and company setting for new business.

30. Manage any financial transactions for personal and home.

31. Coordinating for personal matters with different teams.

32. Maintain & upgrade filing system for both personal and companies.

33. To be available as and when needed.

34. To travel with CEO as and when needed.

35. Negotiation and Finalization of Procuring orders/items on behalf of CEO

36. Any job, tasks and responsibility related to maintaining, managing, and running the companies.

37. To maintain a professional attitude with high integrity representation of the group CEO & companies.

38. Always maintain high-level confidentiality for all tasks.

39. To report at all times on any incidents or events that needs attention from Group CEO.

40. Proof read and check all documents before reaching Group CEO.

41. Manage all works and responsibilities for smooth running of office including but not limited to tasks assigned by group CEO.

42. Being creative and out of box thinking to succeed with your tasks.

43. Utilize your marketing experience to contribute to the development and refinement of marketing strategies.

**Experience**:

- Executive Secretary: 6 years (preferred)



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