Secretary Project Coordinator
3 months ago
with Engineering Consultant or Construction Work Experience
Duties and Responsibilities:
- Coordinating schedules of meeting for AREC, Client and Contractor.
- Monitoring all Engineers on site.
- Assisting and providing Engineers needed on site.
- Monitoring the incoming/outgoing drawings, contract agreement and material submittals.
- Preparing Nominations letter as per required by Engineer.
- Preparing of transmittal submissions for outgoing.
- Answering calls, taking messages and handling correspondence.
- Maintaining diaries and arranging appointments.
- Typing, preparing and collating reports.
- Organising and servicing meetings (producing agendas and taking minutes).
- Managing databases.
- Implementing new procedures and administrative systems.
- Liaising with relevant organisations and clients.
- Coordinating mail-shots and similar publicity tasks.
- Logging or processing bills or expenses.
- Acting as a receptionist and/or meeting and greeting clients.
- Dealing with the clients, authorities, suppliers for any the company requirements.
- Supervising the office boy for the cleanliness of the company.
- Supervising the drivers and office boy for the cleanliness of the managers and company cars as well monitoring the company car mileages.
**Job Types**: Full-time, Permanent
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