Secretary with Own Visa
3 months ago
**Key Responsibilities**:
**Travel Coordination**:
- Research and book flights, hotels, car rentals, and other travel arrangements for employees, management, and clients.
- Ensure travel arrangements comply with company policies and budget guidelines.
- Prepare itineraries, confirm reservations, and communicate details to travelers.
- Handle changes, cancellations, and resolve any travel-related issues.
**Expense Management**:
- Track and record all company expenses, including travel, meals, and miscellaneous purchases.
- Prepare and submit expense reports for reimbursement or accounting purposes.
- Reconcile credit card statements and ensure all receipts are filed correctly.
**Administrative Support**:
- Maintain the executive’s calendar, schedule appointments, and arrange meetings.
- Handle confidential information with discretion and professionalism.
- Assist in preparing reports, memos, letters, presentations, and other documents.
**Office Management**:
- Order and maintain office supplies, ensuring that all office equipment is functional.
- Greet and assist visitors, directing them to the appropriate person or department.
- Coordinate office events, conferences, or meetings as needed.
- Maintain records and filing systems for easy retrieval and access.
**Other Duties**:
- Assist with special projects and other administrative tasks as assigned.
- Ensure effective communication between departments, clients, and external partners.
**Qualifications**:
- Proven experience as a Secretary, Administrative Assistant, or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
- Excellent organizational skills and attention to detail.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize workloads in a fast-paced environment.
- Experience with travel booking platforms (e.g., Amadeus, Sabre, Expedia) is a plus.
- High level of integrity and professionalism in handling sensitive information.
**Education and Experience**:
- High school diploma or equivalent (Associate's or Bachelor's degree preferred).
- 2+ years of administrative experience, ideally in a corporate or professional setting.
**Working Conditions**:
- Office-based, with occasional remote work as required.
- Some travel may be required to support on-site events or meetings.
Pay: AED3,500.00 - AED4,000.00 per month
Ability to commute/relocate:
- Dubai: Reliably commute or planning to relocate before starting work (preferred)
**Experience**:
- Secretary: 3 years (preferred)
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