Executive Assistant to CEO

6 months ago

Dubai, United Arab Emirates TPA Full time

**Job Purpose**:
The jobholder will provide high-level administrative support to the CEO and may assist other Executive Committee members. Reporting directly to the CEO, and provides executive support in a one-on-one working relationship. She serves as a point of liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts, and oversees special projects. Deals with prestigious stakeholders and has to master and have an understanding of the UAE / GCC Dialect.

**Duties and Responsibilities**:

- Provide and lead support to both internal and external parties with a high level of professionalism and in a manner that reflects positively on the organization.
- Acting as the point of contact among executives, employees, clients and other external partners
- Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.
- Sustain a daily calendar of meetings and events. Manage the Executive's contacts
- Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.
- Arrange travel and accommodations for executives. Prepare expense reports.
- Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
- Excellent communication and time management skills; proven ability to meet deadlines.
- Ability to function well in a high-paced environment; performs additional duties as assigned by executives.
- Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with
- Assist in preparing and managing presentations and decks.
- Welcome the Executive’s guests by greeting them, in person or on the phone; answering or directing inquiries.
- Use discretion, confidentiality, and good judgment to handle C-Level matters.
- Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.
- Conserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance.
- Complete adhoc projects as assigned - such as personal events and/or family needs.
- Organize complex calendars and schedules; resolving any scheduling issue

**Skills & Requirements**
- Bachelor's degree required ; preferably in hospitality or business management.
- 5+ years of related experience required in working in an executive assistant role supporting C-Level executives; locally in UAE.
- Excellent verbal and written English & Arabic communications skills;
- Female, Incumbent is preferably born and educated in UAE to master GCC dialect and understands the needs of prestigious UAE callers/Guests.
- Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
- Ability to communicate effectively and professionally. Culturally fit in the UAE environment.
- Flexible hours as dictated by the needs of business for projects and meetings.
- Assertive, Proactive and able to meet deadlines and communicate effectively.
- Outstanding organizational and time management skills
- Discretion and confidentiality

Preferred Attributes;
- Business sense - has a strong business acumen and can decipher priorities, manage sensitive information and make sound judgment calls when needed.
- Commitment to excellence - perform duties at the highest level possible on a consistent basis.
- Excellent communicator - able to interact with people of all levels in a confident, professional manner.
- Demonstrate ability and temperament to work with sensitive information and C-suite dignitaries.
- Team player - have team-oriented experience and approach.
- Good taste & comportment; distinguished choice of gifts relevant to occasions.
- Service focus - dedicated to meeting the expectations of the CEO and other senior executives by maintaining effective relationships with interested parties.
- Ability to think outside of the box with a sense of urgency.

**Job Type**: Temporary

Ability to commute/relocate:

- Dubai: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (preferred)

**Experience**:

- Executive Assistant: 5 years (preferred)

**Language**:

- Excellent and Good command in English (preferred)
- Excellent and Good command in Arabic (preferred)

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