Executive Assistant to CEO

3 months ago


Dubai, United Arab Emirates Blue Ocean Academy Full time

Founded in 1998, Blue Ocean Corporation is an award-winning organization recognized for its excellence, quality, values, and innovative products and solutions. Headquartered in Dubai, UAE, the group has expanded widely over two decades, offering premium solutions to clients across diverse verticals - Training, Consulting Conferences, Internships & Recruitment.

The only ‘Superbrands’ and ‘Great Place To Work’ certified organization in the region’s professional Training sector, Blue Ocean caters to a diversified client portfolio and has a 100,000+ worldwide alumni community in 12+ countries with a strong presence in the different parts of the world.

With a Mission to employ 500 employees by the end of 2025, Blue Ocean is currently looking for smart, energetic and growth-centric individuals for various positions across our UAE, Saudi Arabia, Europe and India offices.

We're looking for an Executive Assistant to CEO to join our team.

**Position Overview**:
**Key Responsibilities**:

- Manage and prioritize the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
- Coordinate internal and external meetings, ensuring all logistics are handled efficiently.
- Prepare meeting agendas, take minutes, and follow up on action items as needed.
- Handle sensitive and confidential information with utmost discretion.
- Act as the primary point of contact between the CEO and internal/external stakeholders.
- Assist in managing key projects, ensuring deadlines are met and progress is tracked.
- Prepare presentations, reports, and other documents for executive meetings and events.
- Conduct research and gather information as needed for decision-making purposes.
- Arrange complex travel itineraries, including flights, accommodations, and ground transportation.
- Ensure all travel plans are cost-effective and efficient.
- Prepare detailed travel agendas, and manage changes to schedules if necessary.
- Maintain relationships with external clients, board members, and key stakeholders.
- Organize and coordinate events, conferences, and meetings with high-level executives.
- Manage the CEO's office environment to ensure it is functional and organized.
- Assist with general office tasks such as filing, ordering supplies, and maintaining an organized filing system.
- Organize and coordinate executive team meetings, off-sites, and corporate events.
- Plan team-building activities and other internal events as required.

**Qualifications**:

- Bachelor's degree in Business Administration, Communications, or a related field is preferred.
- Minimum of 5 years of experience as an Executive Assistant, ideally supporting C-level executives.
- Experience in a fast-paced corporate environment is highly desirable.
- Exceptional organizational skills and attention to detail.
- Strong written and verbal communication abilities.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Ability to multitask, prioritize, and manage time effectively.
- Strong problem-solving skills and the ability to adapt to changing circumstances.
- Excellent interpersonal skills and the ability to build relationships with stakeholders at all levels.

**Working Conditions**:

- The role may require occasional overtime to meet deadlines or support the CEO’s activities.
- Occasional travel may be required.

Pay: AED5,000.00 per month

**Experience**:

- total work: 1 year (preferred)



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