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Secretary - Part Time
4 weeks ago
Hi,
We are looking for a part time Secretary who can join our multi cultured, fast growing financial firm in Dubai, U.A.E
Position: Secretary - part
- time
Location: Dubai, U.A.E
**Duties to handle**:
- To manage the front office activities
- Serve our clients
- Admin duties
- Notify company personnel of visitor arrival
- Maintain office and telecommunications system
- Manage and oversee documentation.
- To maintain records and oversee document control for business proposals.
- Ensure the proper documents are created and signed, that all data is accurate and that documents are stored and backed up and any retention policies are followed.
- Daily scan and upload paper documents and organize them on a secure server.
- Access specific files when requested by different departments as well as control the flow of documents in and out of the department.
- Print and distribute documents as needed
- Scan and upload documents according to company procedure.
- Collect and register all technical documents such as all legal and business documents and agreements, contracts in the company’s system
- Review and update documents for maintenance and quality control
- Keep other personnel updated on new document versions and how to obtain access
- Handle various records and file management.
- Maintain confidentiality regarding sensitive documents
- Overall documentation management.
Salary - AED 3,500 - 4,000/- per month.
**Job Type**: Part-time
Pay: From AED3,500.00 per month
Expected hours: 20 per week
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