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Secretary

1 month ago

Dubai, United Arab Emirates WM Engineering Full time

As a Secretary you will assume the duty of clerical and administrative support in order to optimize workflow procedures in the office.
- Answering phone calls and redirect them when necessary
- Assist colleagues and managers by supporting them with planning and distributing information.
- You will be the point of reference for all queries, requests or issues and will be an integral part of the company’s workforce.
- Arrange new meetings and appointments whenever require
- Prepare and review Salaries, Invoice, Request Quotations, Contracts as and when required
- File and update contact information of employees, customers, suppliers and external partners
- Develop and maintain a filing system
- Check frequently the levels of office supplies and place appropriate orders
- Maintaining employee records (staff leave salary, memos, attendance, health insurance)

**Requirements**:

- Proven work experience as a Secretary for at least 2-3 years (Engineering consultant experience preferred)
- Familiarity in liaising with government authorities (DM, Trakhees, Nakheel, DDA, DP etc)
- Familiarity with office organization and optimization techniques
- High degree of multi-tasking and time management capability
- Excellent written and verbal communication skills
- Proficiency in MS Office
- Flexible, proactive and team working skills
- Organization and time management skills

**Experience**:

- secretary: 1 year (preferred)

Ability to Commute:

- Dubai (required)

Ability to Relocate:

- Dubai: Relocate before starting work (required)