Secretary
5 months ago
**POSITION**: Secretary
**EMPLOYMENT TYPE**: Full Time
**EMPLOYMENT LOCATION**:Business Bay, Dubai, UAE
**SALARY**:4,000aed-5,000aed all-inclusive
**COMPANY NAME**: ALOUFOUK ALMETHALI GOODWHOLESALERS L.L.C
**INDUSTRY**:General Trading (Wholesaler)
**REPORTING TO**:General Manager
**WORK TIMING**: Monday to Friday (9:am to 5:30pm)
We are looking for a self-driven individual to join our team.
As a Secretary, you will support managers and employees through a variety of tasks related to organization and communication. It also includes system and technical correspondence, ensuring that all administrative duties are completed accurately and delivered with high quality and in a timely manner.
**SKILLS REQUIREMENT**:
= Possesses a positive attitude, great communication and strong interpersonal skills
= Excellent time management skills, ability to multi-task and prioritize work
= Knowledge in office management systems and procedures
= Attention to detail and problem-solving skills
= Proficiency in MS Office
= Experience working with Board Members or Senior Executives
= Personal assistant skills
= Familiarity with UAE labor laws, labor card, visa, emirates id and insurance procedures
= Well versed in managing payroll and WPS(Wages Protection System)
= working knowledge in business set up, trade license, establishment card and ejari procedures
= coordinating with dubai government institution
= Utility management system (dewa, deyaar, du, Etisalat, aquacool, ect.)
**QUALIFICATIONS**:
= Bachelor’s degree in Computer Secretarial, Office Management, Business Administration or any related field
= Proven minimum 2-3 years working experience in UAE as secretary, office administrator, receptionist, executive assistant, personal assistant, HR Executive or similar role.
= Female, maximum 35 years old and below
= Must be currently located in UAE
**JOB DESCRIPTIONS AND RESPONSIBILITIES**:
= Provide general support to clients and visitors
= Manage procurement of office supplies, equipment, and inventory levels, ensuring availability and efficient utilization while adhering to budgetary guidelines.
= petty cash management, utilization and submission of reconciliation expense report
= Manages hotel, restaurant, flight booking, travel arrangement, transportation, and necessary documentation, visa requirements for C Level Executive
= Organize and coordinate meetings, appointments, events, coordinates calendars, both internal and external, by sending invites, booking venues, arranging necessary equipment, and preparing meeting materials. Take minutes and follow up on action items as required.
= Act as the point of contact among executives, employees, clients, and other external partners
= Taking down minutes of the meetings and prepare report
=Perform as personal assistant to the ceo
= develop internal processes and filling system, maintains and organized records for both physical and digital copies
= Drafts and prepare letters, memorandums, and agendas,
= Assist in posting jobs, hiring process and on boarding of employees
= Managing attendance, payroll, leave allowance, gratuity settlement and WPS system in accurate process
= Processes company trade licenses, establishment card, ejari, employee visas, emirates ids and insurances effectively and efficiently
= Coordinating with government entities such as MOHRE, ICA/ICA, GDRFA, DED, TASHEEL, AMER, DOE, RTA and DT
= Utilities portal management, bill payments, renewal and modification in timely manner
**BENEFITS**:
= visa provided
= health insurance
= annual ticket to country of origin
= annual paid leave
= other benefits as per UAE Labor Law (MOHRE) and company’s policy
**About the Company**:
Aloufouk was established and registered in UAE in 2021. We are increasing our presence in other strategic parts of the world. Aloufouk have brilliant track record in collaborating with such well-known brands. This Shows the credibility and quality of our international and domestic interactions, Exclusive collaboration with international brands has been one of the honors of Aloufouk.
**SUBJECT**: SECRETARY
Shortlisted applicants will be contacted for initial interview.
**Job Types**: Full-time, Permanent
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