Executive Assistant

5 days ago


Dubai, Dubai, United Arab Emirates Lobo Management Services Full time

Executive Assistant Opportunity

Lobo Management Services is seeking a highly skilled and experienced Executive Assistant to join our team. As an Executive Assistant, you will be responsible for providing administrative support to our senior management team.

Main Responsibilities:

  1. Office Management: Maintain office systems, including data management and filing, to ensure efficient and organized operations.
  2. Document Preparation: Produce high-quality documents, reports, and presentations to support business needs.
  3. Travel Arrangements: Arrange visas for employees and make travel arrangements as required.
  4. Diary Management: Organize and maintain diaries and make appointments for senior management.
  5. Office Maintenance: Maintain the condition of the office, including general housekeeping and inventory management.
  6. Team Support: Manage junior staff, including drivers and cleaners, and provide guidance and support as needed.
  7. Enquiries: Manage routine enquiries and respond to requests in a timely and professional manner.
  8. Inventory Management: Maintain an accurate inventory of stationery and equipment.
  9. Ad-Hoc Support: Provide ad-hoc support to other family members and company representatives as required.

Requirements:

  1. Administrative Experience: Proven experience in an administrative role, preferably in a similar industry.
  2. Organizational Skills: Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
  3. Communication Skills: Strong communication and interpersonal skills, with the ability to build relationships with colleagues and clients.
  4. Discretion: Ability to maintain confidentiality and handle sensitive information.
  5. Initiative: Ability to work independently and take initiative to complete tasks and projects.

Preferred Qualifications:

  1. Free Zone Experience: Previous experience working in free zone companies is an advantage.

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