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Executive Assistant

2 months ago

Dubai, Dubai, United Arab Emirates Al Marwan General Contracting Company Full time
Job Description

Al Marwan General Contracting Company is seeking a highly skilled and organized Administrative Support Specialist to join our team. The ideal candidate will provide exceptional administrative support to our executives, ensuring seamless day-to-day operations.

Key Responsibilities:
  • Administrative Support: Provide administrative assistance to executives, including scheduling appointments, managing calendars, and preparing reports.
  • Communication: Handle incoming and outgoing correspondence, including emails, letters, and other business-related documents.
  • Document Management: Organize and maintain physical and digital files, records, and documents, ensuring accuracy and confidentiality.
  • Travel Coordination: Coordinate travel arrangements, including booking flights, hotels, and rental cars, and manage travel-related expenses.
  • Scheduling and Coordination: Manage the executive's calendar, schedule appointments, meetings, and conferences, and coordinate logistics for meetings.
  • Customer Service: Greet and assist visitors, clients, and customers in a professional and friendly manner, respond to inquiries, and assist in handling customer complaints or issues.
  • Data Management: Maintain and update the customer database, generate sales reports, analyze data, and prepare presentations.
  • Office Management: Order and maintain office supplies, coordinate with vendors and service providers for office equipment maintenance and repairs, and assist in the coordination of company events and functions.
  • Confidentiality: Maintain strict confidentiality of sensitive information, ensure compliance with data protection regulations and internal policies.
Requirements:
  • Education: High school diploma or equivalent.
  • Experience: Proven experience as a secretary, administrative assistant, or similar role.
  • Skills: Proficient in using office software (e.g., Microsoft Office suite) and general computer skills, excellent organizational and time management skills, strong communication skills, both verbal and written, ability to multitask and prioritize tasks effectively, attention to detail and accuracy in work, professional and friendly demeanor, discretion and respect for confidentiality.
  • Language: Arabic is a plus.

Salary: Will be decided after the interview.