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Executive Assistant

2 months ago

Dubai, Dubai, United Arab Emirates irwin & dow Full time
Job Summary:

We are seeking a highly skilled and experienced Executive Assistant to join our team at Irwin & Dow. As a key member of our administrative staff, you will provide exceptional support to our executives, ensuring the smooth operation of our office and contributing to the success of our organization.

Key Responsibilities:
  • Administrative Support: Provide administrative assistance to our executives, including preparing financial statements, reports, and other documents, as well as handling basic bookkeeping tasks.
  • Communication and Correspondence: Respond to incoming correspondence, including emails, faxes, and other documents, and distribute them as needed.
  • Travel Arrangements: Make travel arrangements for executives, including booking flights, hotels, and rental cars.
  • Office Management: Oversee the day-to-day operations of the office, including ordering supplies, managing a records database, and performing other administrative tasks.
  • Meeting Support: Assist with preparing for meetings, including preparing agendas, taking minutes, and distributing meeting materials.
  • Executive Support: Provide general administrative support to our executives, including greeting visitors, answering phones, and performing other tasks as needed.
Requirements:
  • Experience: Proven experience as an executive assistant or other relevant administrative support experience.
  • Skills: In-depth understanding of the entire MS Office suite, as well as strong organizational and communication skills.
  • Education: High school diploma or equivalent.
  • Personal Qualities: Ability to work in a fast-paced environment, meet deadlines, and demonstrate a proactive approach to problem-solving with strong decision-making skills.