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Executive Assistant

2 months ago

Dubai, Dubai, United Arab Emirates Intoude Foundation Full time

Job Summary

We are seeking a highly organized and detail-oriented Virtual Support Specialist to join our team at Intoude Foundation. As a key member of our support staff, you will provide administrative assistance to our executives, ensuring seamless day-to-day operations.

Key Responsibilities

  • Calendar Management: Maintain accurate and up-to-date executive calendars, scheduling appointments and meetings as needed.
  • Email and Document Management: Organize and manage emails, as well as create and edit documents, presentations, and spreadsheets to support executive tasks.
  • Research and Recommendations: Conduct research and provide data-driven recommendations to support executive decision-making.
  • Administrative Support: Provide administrative support, including data entry, CRM updates, and other tasks as required.
  • Travel and Event Planning: Coordinate travel arrangements and event planning to support executive needs.
  • Personal Assistance: Provide personal assistance to executives as needed, including tasks such as making travel arrangements and managing schedules.

Key Qualifications

  • Education: Bachelor's Degree preferred, with a focus on business administration or a related field.
  • Experience: Minimum 2 years of experience in administrative support roles, with a focus on virtual or remote work.
  • Skills: Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines. Proficiency in Microsoft Office and Google Suite, with experience in calendar management and email organization.
  • Work Environment: Must have a dedicated home office setup, including a computer, internet, and smartphone. Must also have a designated quiet workspace.