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Administrative Support Professional

2 months ago

Abu Dhabi, Abu Dhabi, United Arab Emirates Michael Page Full time
Key Responsibilities

As an Administrative Support Professional at Michael Page, you will provide critical support to the investment team, ensuring seamless day-to-day operations.

  • Calendar Management: Coordinate and manage the team's calendars, ensuring timely scheduling and minimizing conflicts.
  • Meeting Coordination: Arrange meetings, conferences, and other events, taking into account the team's availability and preferences.
  • Travel Arrangements: Book travel and accommodations for team members, ensuring efficient and cost-effective arrangements.

Administrative Support

Assist the investment team with the preparation and distribution of:

  • Investment Reports: Compile and format reports, ensuring accuracy and timeliness.
  • Presentations: Prepare and coordinate presentation materials, including slides, handouts, and other supporting documents.
  • Other Materials: Assist with the creation and distribution of various documents, such as memos, emails, and other communications.

Organizational Support

Maintain and organize:

  • Electronic and Physical Files: Ensure accurate and up-to-date filing systems, both digital and physical.
  • Databases: Manage and update databases, ensuring data accuracy and integrity.
  • Documentation: Organize and maintain documentation related to investment activities, ensuring easy access and retrieval.

Communication and Liaison

Coordinate internal and external communications, including:

  • Phone Calls: Handle phone calls, taking messages and ensuring timely follow-up.
  • Emails: Respond to emails, ensuring prompt and accurate communication.
  • Correspondence: Assist with correspondence on behalf of the team, ensuring professionalism and discretion.

Special Projects and Research

Assist with:

  • Special Projects: Support the team with special projects, ensuring timely completion and high-quality results.
  • Research Assignments: Conduct research, gathering and analyzing data to support investment decisions.
  • Data Analysis: Assist with data analysis, providing insights and recommendations to the team.

Cross-Functional Collaboration

Liaise with other departments within the organization to facilitate:

  • Cross-Functional Collaboration: Foster collaboration and communication between departments, ensuring seamless integration and coordination.
  • Information Sharing: Share information and best practices across departments, promoting a culture of knowledge sharing and collaboration.

Event Planning and Execution

Assist in the organization and execution of:

  • Team Events: Plan and coordinate team events, ensuring successful execution and positive outcomes.
  • Conferences: Assist with conference planning, including logistics, catering, and other arrangements.
  • Meetings: Coordinate meeting logistics, including venue selection, catering, and other arrangements.

Confidentiality and Discretion

Uphold confidentiality and discretion when handling sensitive information and confidential matters, ensuring the highest level of professionalism and integrity.